Step 1: Hold a Board Meeting
The Board must:
- Approve proposal for name change
- Authorize a director/company secretary
- Call an Extraordinary General Meeting (EGM)
✔ Step 2: Reserve the New Name (RUN / SPICe+ Part A)
Apply for name reservation through:
- RUN (Reserve Unique Name), or
- SPICe+ Part A
After approval, MCA will issue a Name Approval Letter.
✔ Step 3: Conduct the EGM & Pass Special Resolution
At the Extraordinary General Meeting (EGM):
- Explain the reason for name change
- Members must pass a special resolution (75% majority)
- Approve alteration of MOA & AOA
Maintain proper minutes and attendance records.
✔ Step 4: File MGT-14 with MCA
Within 30 days of passing the special resolution, file MGT-14, attaching:
- Special Resolution
- Explanatory Statement
- EGM Notice
- Altered MOA & AOA
This step is mandatory before INC-24.
✔ Step 5: Download & Fill INC-24 Form
Go to:
MCA Portal → MCA Services → E-Forms → Download INC-24
Fill in:
- CIN and Company details
- Reason for name change
- Details of resolutions passed
- New name approved by MCA
- SRN of RUN / SPICe+ name reservation
- SRN of MGT-14
✔ Step 6: Attach Required Documents
Attach:
- Certified copy of Special Resolution
- EGM Notice
- Altered MOA & AOA
- Name Reservation Letter
- Optional supporting documents
Ensure documents are clear and in PDF format.
✔ Step 7: Sign the Form with DSC
INC-24 must be digitally signed by:
- Director or Company Secretary (CS)
- Certified by a Practicing CA/CS/CMA
✔ Step 8: Upload INC-24 to MCA Portal
Navigate to:
MCA Services → Upload E-Forms
Upload the form and pay applicable filing fees.
Once submitted, you will receive an SRN for tracking.
✔ Step 9: Track Status & Receive Certificate of Name Change
Use Track SRN Status to monitor progress.
After approval, MCA will issue the Certificate of Incorporation (COI) with the new name, which is the final legal proof of name change.
Timeline for the Entire Process
| Step | Approx Time |
|---|---|
| Name Reservation | 1–3 days |
| Conducting EGM | 7–21 days |
| Filing MGT-14 | Within 30 days |
| Filing INC-24 | After MGT-14 |
| MCA Approval | 3–10 working days |
Fees for Filing INC-24
Filing fees depend on the company’s authorized share capital, as per MCA fee schedule.
Common Mistakes to Avoid
- Incorrect SRN of RUN or MGT-14
- Not altering MOA/AOA properly
- Typographical errors in name or CIN
- Missing attachments
- DSC not registered on MCA portal
SavingMantra recommends reviewing the RUN approval letter carefully.
Frequently Asked Questions (FAQ)
1. Can a company change its name without EGM?
No. A special resolution from shareholders is mandatory.
2. Does MCA always approve the new name?
Approval depends on:
- Availability of name
- No resemblance to existing trademarks/companies
- Compliance with naming guidelines
3. How long does it take to get a new Certificate of Incorporation?
Generally 3–10 working days after INC-24 approval.
4. Are LLPs required to file INC-24?
No, LLPs have a different process for name change.
5. What happens after name change approval?
Company must:
- Update PAN, GST, Letterheads, Bank A/c
- Update contracts & licenses
- Inform stakeholders
Conclusion
Filing INC-24 is an essential compliance requirement for companies seeking to change their names legally. With proper documentation, resolutions, and timely filings, the process becomes smooth and hassle-free.
The information provided in this blog is for general informational and educational purposes only and should not be construed as legal, tax, or professional advice. While every effort has been made to ensure accuracy and compliance with the applicable provisions of the Companies Act, 2013 and related rules, laws and regulations may change over time and interpretations may vary based on specific facts and circumstances.
All services are subject to applicable laws, rules, and government approvals prevailing at the time of execution.