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Step-by-Step Process for Import License – For Restricted Items

Written by

Financial Analyst

in

Step 1: Check Whether Your Item Is Listed as “Restricted”

Refer to the latest ITC (HS) Import Policy on DGFT.
Goods are classified as:

  • Free
  • Restricted
  • Prohibited
  • State Trading Enterprise (STE)

If your item appears under Restricted, you must obtain DGFT import authorization.

Step 2: Determine the Correct HS Code and Import Policy

Identify the correct HSN/ITC(HS) code of your product.

Why this matters:

  • Documentation accuracy
  • Correct policy interpretation
  • Avoiding customs disputes

Step 3: Prepare Required Documents

Typical documents needed for an import license include:

Business Documents

  • IEC (Importer Exporter Code)
  • PAN
  • GST Registration
  • Company incorporation documents

Technical/Product Documents

  • Product specification sheet
  • Safety certificates (if applicable)
  • Test reports
  • Machinery description (for second-hand items)
  • End-use justification

Financial Documents

  • Proforma invoice
  • Purchase order
  • Undertaking of usage

Additional Documents (case-based):

  • NOC from relevant ministries (MoEF, Ministry of Defence, MeitY, etc.)
  • Chartered Engineer Certificate (for used machinery)
  • Pollution control certificate

Step 4: Register on the DGFT Portal

Visit https://dgft.gov.in and create login credentials.

Ensure business details, IEC, and DSC (Digital Signature Certificate) are updated.

Step 5: File the Import License Application

Navigate to:

Services → Import Management System → Apply for Import Authorisation (Restricted Items)

Fill in:

  • HS Code
  • Quantity & value
  • Country of origin
  • Country of export
  • Purpose of import
  • Technical details
  • End-use declaration

Upload all required documents and pay the applicable government fee.

Step 6: DGFT Verification & Queries

DGFT may:

  • Scrutinize documents
  • Ask for clarifications
  • Request additional supporting papers
  • Conduct technical evaluation

Respond promptly through the DGFT portal.

Step 7: Obtain NOC/Approval from Concerned Ministries (if required)

Depending on the product type, external technical ministries may need to issue NOC.

Examples:

  • Drones / Electronics → MeitY
  • Chemicals → MoEF
  • Pharma / Biotech items → CDSCO
  • Defense items → Ministry of Defence

DGFT processes the license only after mandatory NOCs are received.

Step 8: Import License Approval

If approved, DGFT issues the Import License (Authorisation), specifying:

  • Permitted quantity
  • Value limit
  • Validity period
  • Import conditions
  • Port of import (if restricted)

Download the authorization from the portal.

Step 9: Use the License for Customs Clearance

Provide the license copy during customs filing along with:

  • Bill of Entry
  • Commercial invoice
  • Packing list
  • Insurance + shipping documents

Customs will release the goods only if the license matches exactly with the shipment.

Step 10: Compliance After Import

Importers must follow:

  • End-use obligations
  • Reporting to DGFT (if required)
  • Non-transferability conditions
  • Record-keeping for audit

In some cases, DGFT may ask for consumption/installation certificates.

Common Items That Require Import License (Restricted Items)

  • Drones & drone components
  • Second-hand machinery
  • Certain chemicals & solvents
  • Radio-frequency devices
  • Medical/biotech equipment
  • Defense & tactical items
  • Specialty textiles
  • Hazardous waste
  • Pharmaceuticals (specific categories)

Frequently Asked Questions (FAQ)

1. How long does it take to get an Import License?

Typically 15–45 working days depending on product category and ministry NOC requirement.

2. Can I import restricted items without DGFT authorization?

No. Such imports may be confiscated, penalized, or returned.

3. Is the license valid for multiple shipments?

Generally, licenses are shipment-specific unless explicitly stated otherwise.

4. Do used goods need special certification?

Yes, a Chartered Engineer Certificate is mandatory for most used or refurbished machinery.

5. Can an individual apply for an import license?

Yes, if IEC and required documentation are available.

Final Tips for Importers

  • Always verify the most recent import policy before buying abroad.
  • Maintain accurate and complete documentation.
  • Respond quickly to DGFT queries to avoid delays.
  • Work with experienced freight forwarders and compliance advisors.

Disclaimer

This blog is for informational purposes only. Import regulations, ITC(HS) policies, documentation, and DGFT procedures may change based on government notifications. Readers should consult certified professionals or DGFT officials before making decisions. Saving Mantra is not responsible for any actions taken based on this content.

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