Saving Mantra Blogs

Basmati Rice Export Registration: Step-by-Step Process for Exporters

Written by

Financial Analyst

in

Step 1: Obtain Import Export Code (IEC)

IEC is mandatory for any exporter in India.

Apply via DGFT portal:
👉 https://www.dgft.gov.in/

Documents required:

  • PAN of business
  • Aadhaar of proprietor/director
  • Bank account details
  • Business registration documents

Step 2: Register with APEDA (Mandatory for Agricultural Exports)

Basmati rice exporters must obtain APEDA RCMC (Registration-Cum-Membership Certificate).

How to Register:

  1. Visit: 👉 https://www.apeda.gov.in/
  2. Click “Register as Member”
  3. Fill business details
  4. Upload necessary documents
  5. Pay registration fee online

Documents required:

  • IEC Certificate
  • PAN Card
  • GST Registration
  • Incorporation Certificate / Partnership Deed
  • Bank Certificate / Cancelled Cheque

After approval, download the APEDA RCMC Certificate.

Step 3: Set Up a Registered Rice Milling or Processing Unit (If Applicable)

For exporters involved in milling/processing:

  • Obtain FSSAI License
  • Ensure hygiene compliance
  • Register plant details with APEDA

Processing units may require periodic inspections.

Step 4: Get Basmati Rice Tested & Certified

Basmati exports require testing for:

  • DNA/variety verification
  • Grain length & purity
  • Moisture content
  • Quality parameters
  • Pesticide residue compliance

Tests must be done at APEDA-recognized laboratories.

You will receive a Certificate of Analysis (CoA) for each export consignment.

Step 5: Ensure Packaging & Labelling Compliance

APEDA mandates:

  • Proper packaging materials
  • Label specifying variety, grade, batch, exporter details
  • Compliance with destination country requirements

Many countries require special packaging standards.

Step 6: Register a Consignment on the APEDA Traceability Portal

APEDA operates a traceability system for Basmati exports (BasmatiNet).

Steps include:

  1. Log in to APEDA portal
  2. Select “Export Consignment Module”
  3. Enter buyer & shipment details
  4. Upload CoA from the testing lab
  5. Generate Traceability Code

This ensures transparency and authenticity in global markets.

Step 7: File Shipping Documents & Customs Clearance

Work with your CHA (Customs House Agent) to prepare:

  • Commercial Invoice
  • Packing List
  • Bill of Lading / Airway Bill
  • Phytosanitary Certificate
  • Certificate of Origin (if required)
  • APEDA traceability documents

Submit online via ICEGATE customs portal.

Step 8: Export Compliance & Post-shipment Requirements

After shipment:

  • Submit export returns to APEDA (if applicable)
  • Maintain consignment-wise traceability records
  • Renew APEDA membership annually
  • Follow buyer country import regulations

Key Benefits of Basmati Rice Export Registration

  • Access to global basmati rice markets
  • Compliance with APEDA quality norms
  • Improved brand trust & credibility
  • Eligibility for government incentives
  • Participation in international trade fairs

Conclusion

Exporting Basmati rice requires strict compliance, but with a structured, step-by-step process, exporters can enter global markets smoothly. APEDA registration, testing, traceability, and documentation form the foundation of a successful export journey.

SavingMantra supports exporters with documentation, registration, testing coordination, and export compliance management.

Disclaimer

This blog provides general information based on publicly available APEDA guidelines for Basmati rice exports. Requirements, fees, and procedures may change without notice. Exporters should verify the latest updates from the official APEDA website or consult a qualified professional. SavingMantra is not responsible for any errors, omissions, or changes in regulations.

More posts