Step-by-Step Process for Exporting to Germany
Step 1: Obtain Importer-Exporter Code (IEC)
IEC issued by DGFT is mandatory for any export from India.
Requirements include:
PAN
Business registration documents
Bank details
Address proof
IEC forms the base for all international trade transactions.
Step 2: Understand EU & Germany-Specific Regulatory Requirements
Germany follows EU-wide laws for product safety, packaging, and consumer protection.
Key regulatory frameworks include:
CE Marking (electronics, toys, machinery, medical devices)
REACH Regulation (chemicals & cosmetics)
ROHS Directive (electronics)
EU Food Safety Standards
Textile Labeling Regulation
WEEE Directive (electronics recycling requirements)
Study relevant regulations before exporting.
Step 3: Identify the Correct HS Code & EU Duty Rates
Identify the proper HS code to check:
EU import duty
VAT applicable in Germany (usually 19%)
Trade restrictions (if any)
Use the EU TARIC database to verify duty rates and non-tariff measures.
Step 4: Prepare Required Export Documentation
Accurate and complete documentation is essential for smooth clearance.
Mandatory Documents:
Commercial Invoice
Packing List
Shipping Bill (ICEGATE)
Bill of Lading / Airway Bill
Certificate of Origin (preferably from Chamber of Commerce)
Insurance Certificate
Additional documents:
CE Declaration of Conformity (for regulated goods)
Test reports
Health/Phytosanitary certificates (food/agri exports)
MSDS (for chemicals)
Step 5: Packaging & Labeling Requirements for Germany
Germany is extremely strict about packaging standards and sustainability.
General labeling must include:
Manufacturer details
Product name
Batch number
Country of origin (Made in India)
Safety warnings (if applicable)
For consumer goods:
Multi-language labels (German recommended)
Energy rating labels (for appliances)
For food products:
Ingredient list
Allergen info
Nutritional facts (EU format)
Expiry date
Electronics require:
CE marking
ROHS compliance
Power ratings
Step 6: Choose a Shipping Method
Sea Freight:
Most cost-effective for bulk shipments.
Common German ports:
Hamburg
Bremerhaven
Wilhelmshaven
Air Freight:
Ideal for smaller or time-sensitive shipments.
Major airports:
Frankfurt
Munich
Agree on Incoterms such as FOB, CIF, or DDP with your buyer.
Step 7: File Shipping Bill & Complete Indian Customs Clearance
Your CHA or freight forwarder will handle:
Shipping bill filing
Customs examination
Export documentation submission
Getting the Let Export Order (LEO)
Goods are then loaded for shipment.
Step 8: Customs Clearance in Germany (EU Customs)
Upon arrival, Germany’s customs authorities review:
Invoice
HS code
CE/ROHS/REACH compliance
Certificate of Origin
Safety documents
Customs applies duties and 19% VAT, unless exemptions apply.
Once cleared, goods enter Germany’s logistics system.
Step 9: Delivery to Buyer, Warehouse, or Marketplace
After customs clearance, goods are delivered to:
Buyer/Distributor
Retail stores
Amazon Germany FBA centers
Warehouses & 3PL networks
Germany also serves as a hub to distribute goods across EU countries.
Step 10: Claim Export Benefits in India
Indian exporters can claim:
RoDTEP rebates
Duty Drawback
GST Refund under LUT/Bond
Keep all export documents organized for GST and DGFT audits.
Top Products India Exports to Germany
Textiles & garments
Pharmaceuticals
Leather products
Organic chemicals
Automotive components
Engineering goods
Spices & food items
Carpets & handicrafts
IT hardware
Frequently Asked Questions (FAQ)
- Is CE marking mandatory for exports to Germany?
Yes, for electronics, toys, machinery, and other regulated items.
- Do food items require special approval?
Yes. They must comply with EU food safety regulations and may require lab testing.
- Can Indian sellers export to Amazon Germany?
Yes, after meeting EU packaging and compliance rules.
- How long does customs clearance take in Germany?
Typically 1–4 days, depending on product category and documentation accuracy.
- What languages should labels be in?
English is accepted for many products, but German labels are recommended, especially for consumer goods.
Final Tips for Exporters to Germany
Maintain high product quality—Germany is a quality-focused market.
Understand CE, REACH, and EU compliance thoroughly.
Work with experienced freight forwarders familiar with EU regulations.
Ensure accurate classification of HS codes and documentation.
Disclaimer
This blog is for informational purposes only. Export procedures, EU regulations, customs rules, and compliance requirements may change based on updates by DGFT, EU Commission, German Customs, and other authorities. Readers should consult certified professionals before taking action. Saving Mantra is not responsible for decisions made based on this content.