Step-by-Step Process for Appointing a Society Manager
Efficient day-to-day functioning of a housing society requires professional management. Appointing a society manager helps housing societies handle administration, accounts, maintenance, and compliance smoothly and transparently.
This Saving Mantra guide explains the step-by-step process for appointing a society manager in India.
Who is a Society Manager?
A society manager is a professional appointed by a housing cooperative society or RWA to manage:
- Daily administrative activities
- Maintenance and vendor coordination
- Accounts and record keeping
- Communication with members
- Liaison with government authorities
The manager works under the guidance of the managing committee.
Why Should a Housing Society Appoint a Society Manager?
Appointing a society manager helps:
- Reduce workload of committee members
- Ensure proper accounting and documentation
- Improve maintenance and complaint handling
- Maintain statutory and legal compliance
- Bring professionalism and transparency
Eligibility to Appoint a Society Manager
A society can appoint a manager if:
- The society is legally registered
- Managing committee is in place
- Appointment is approved through a committee or general body resolution
- Appointment complies with society bye-laws
Step-by-Step Process to Appoint a Society Manager
Step 1: Identify the Requirement
- Assess size and complexity of society
- Define responsibilities (admin, accounts, maintenance)
Step 2: Shortlist Candidates or Agency
- Individual society manager or professional management firm
- Verify experience and references
Step 3: Define Roles and Remuneration
- Job description and scope of work
- Monthly salary or service fees
- Working hours and reporting structure
Step 4: Managing Committee Resolution
- Pass resolution approving appointment
- Authorize office bearers to sign agreement
Step 5: Execute Appointment Agreement
- Draft service or employment agreement
- Mention duties, tenure, payment terms, termination clause
Step 6: Intimation to Members
- Inform society members
- Share contact details and responsibilities
Step 7: Statutory Compliance
- Register manager for PF/ESI if applicable
- Deduct TDS on payments if required
- Maintain attendance and payment records
Documents Required for Appointing Society Manager
- Managing committee resolution
- Appointment letter or service agreement
- Identity and address proof of manager
- PAN and bank details
- Scope of work document
Duties and Responsibilities of a Society Manager
A society manager typically handles:
- Maintenance billing and collection support
- Vendor and staff coordination
- Record and register maintenance
- Complaint and issue management
- Support during audit and tax filing
- Compliance assistance
Common Mistakes to Avoid
- Appointing without written agreement
- No clear job description
- Ignoring statutory compliance
- No performance review mechanism
How Saving Mantra Helps Housing Societies
Saving Mantra provides expert support for:
- Drafting society manager appointment agreements
- Compliance advisory (TDS, PF, ESI)
- Accounting and record management setup
- Ongoing society compliance support
We ensure professional and compliant society management.
Conclusion
Appointing a society manager in India is a practical step toward smooth, transparent, and compliant housing society operations. By following the correct step-by-step process, societies can avoid disputes and ensure professional management. With expert guidance from Saving Mantra, appointing a society manager becomes simple and legally sound.
Disclaimer
This blog is for informational purposes only and does not constitute legal or employment advice. Appointment procedures and compliance requirements may vary based on society bye-laws and state cooperative laws. Readers are advised to consult qualified professionals before appointment.