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How to Import to Singapore – Step-by-Step Guide for Businesses

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Financial Analyst

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Learn how to import goods into Singapore with this step-by-step guide. Covers importer registration, HS codes, Singapore Customs rules, TradeNet permits, duties, GST, shipping, and compliance requirements.

How to Import to Singapore: Step-by-Step Guide

Singapore is one of the world’s most efficient and business-friendly import hubs. With transparent regulations, advanced digital systems, and globally connected ports, importing into Singapore is straightforward—provided compliance and documentation are handled correctly.

This guide explains how to import goods into Singapore step by step, helping businesses avoid delays, penalties, and unnecessary costs.

Step 1: Register as an Importer in Singapore

To legally import goods into Singapore, you must have:

  • A Singapore-registered company or
  • An appointed local importer or freight forwarder

Required registrations:

  • Unique Entity Number (UEN) from ACRA
  • Registration with Singapore Customs
  • Access to TradeNet, Singapore’s electronic trade platform

Foreign companies typically work with a local importer or licensed clearing agent.

Step 2: Identify and Classify the Product

Correct product classification is critical.

Actions required:

  • Identify the correct HS Code
  • Check import duties and GST applicability
  • Determine whether the product is controlled or restricted

HS code accuracy affects duty calculation and permit approval.

Step 3: Check Product-Specific Import Regulations

Certain products require special approvals from Competent Authorities (CA):

  • Singapore Food Agency (SFA) – food, beverages, agricultural products
  • Health Sciences Authority (HSA) – pharmaceuticals, cosmetics, medical devices
  • IMDA – telecom and wireless equipment
  • National Environment Agency (NEA) – chemicals and controlled substances

Some goods require:

  • Import licenses
  • Product registration
  • Health, safety, or conformity certificates

These approvals must be completed before shipment.

Step 4: Ensure Compliance with Labeling and Standards

Singapore enforces strict labeling and product standards.

General labeling requirements:

  • English language labels
  • Product name and description
  • Manufacturer and importer details
  • Ingredient list and warnings (for regulated goods)
  • Country of origin

Non-compliant products may be detained, relabeled, or rejected.

Step 5: Finalize Supplier Contract and Incoterms

Before shipping, finalize:

  • Product specifications and quality standards
  • Quantity, pricing, and delivery schedules
  • Incoterms (FOB, CIF, or DDP are commonly used)
  • Insurance responsibility and risk transfer

Clear contracts reduce disputes during customs clearance.

Step 6: Arrange International Shipping

Common shipping modes:

  • Sea freight – economical for bulk cargo
  • Air freight – faster for urgent or high-value goods
  • Courier services – for samples or small consignments

Essential shipping documents:

  • Commercial Invoice
  • Packing List
  • Bill of Lading / Air Waybill
  • Certificate of Origin (if applicable)
  • Insurance certificate (if required)

Step 7: Apply for Import Permit via TradeNet

All imports into Singapore require an Import Permit, filed electronically via TradeNet.

The permit application includes:

  • HS code
  • Product description and value
  • Exporter and importer details
  • Regulatory approvals (if applicable)

Permits must be approved before cargo arrival.

Step 8: Customs Declaration and Clearance

Once goods arrive:

  • Customs declaration is lodged
  • Duties and GST (currently 9%) are assessed
  • Risk-based inspections may be conducted

Singapore Customs clearance is generally fast if documentation is accurate.

Step 9: Pay Import Duties and GST

Most goods imported into Singapore:

  • Are duty-free
  • Subject to GST on CIF value

Dutiable goods include:

  • Alcohol
  • Tobacco
  • Motor vehicles
  • Petroleum products

Payment must be made before release of goods.

Step 10: Cargo Release and Delivery

After:

  • Duties and GST are paid
  • Any inspections are completed

Goods are released for delivery to:

  • Warehouse
  • Retail outlet
  • Distribution center

Clearance timelines are typically short compared to other countries.

Step 11: Post-Import Compliance and Record-Keeping

Importers must:

  • Keep import records for at least 5 years
  • Maintain invoices, permits, and shipping documents
  • Comply with audits or inspections if conducted

Proper documentation ensures smooth future imports.

Common Mistakes to Avoid When Importing to Singapore

  • Incorrect HS code declaration
  • Missing import permits
  • Ignoring product-specific approvals
  • Under-declaration of value
  • Non-compliant labeling
  • Late GST payments

Conclusion

Importing goods into Singapore is one of the most efficient processes globally—but only when compliance is managed correctly. Success depends on accurate classification, proper permits, and strong coordination with customs and logistics partners.

By following this step-by-step guide, businesses can import to Singapore smoothly, minimize delays, and operate confidently in the Singapore market.

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