Barcode Registration is the process of obtaining unique product identification barcodes that are used to track, identify, and manage products in retail and supply chains. In India, barcodes are issued through GS1 India, the authorized body that follows global GS1 standards.
In simple words, barcode registration allows businesses to assign globally unique numbers to their products, making them scannable and acceptable across retail stores, e-commerce platforms, and logistics networks.
Why Barcode Registration is Important
Barcode registration is essential for businesses dealing with packaged goods and retail distribution.
Key reasons include:
- Mandatory for selling on Amazon, Flipkart, and retail chains
- Enables quick product identification and billing
- Improves inventory and supply chain management
- Reduces human errors in pricing and stock
- Enhances brand credibility and global acceptance
Who Needs Barcode Registration?
Barcode registration is required by:
- Manufacturers
- Importers and exporters
- Brand owners
- FMCG companies
- Retail and e-commerce sellers
Even small businesses benefit when selling through organized retail or online marketplaces.
Types of Barcodes Used in India
- EAN-13 / GTIN-13: For retail products
- EAN-8: For small packages
- UPC: Mainly for US markets
- ITF-14: For cartons and logistics
Step-by-Step Process for Barcode Registration in India
Step 1: Identify Number of Products
Determine how many products or SKUs you want to barcode. Registration fees depend on the number of barcodes required.
Step 2: Choose Correct Registration Plan
Select a GS1 plan based on:
- Number of products
- Annual turnover
- Business scale
Step 3: Prepare Required Documents
Keep all documents ready to avoid delays.
Step 4: Apply for Barcode Registration
Submit the application online with GS1 India along with required details and fees.
Step 5: Verification by GS1 India
GS1 India verifies:
- Business details
- Brand ownership
- Supporting documents
Step 6: Allotment of GS1 Barcode Numbers
Once approved, unique barcode numbers (GTINs) are allotted to your products.
Step 7: Generate & Print Barcodes
Use the allotted numbers to generate barcode images and print them on product packaging.
Documents Required for Barcode Registration
- Certificate of Incorporation / Shop Act / Partnership Deed
- PAN card of business
- GST registration certificate (if applicable)
- Brand ownership proof
- Product details list
Validity & Renewal of Barcode Registration
- Barcode registration is valid for 1 year
- Annual renewal is mandatory to keep barcodes active
- Non-renewal may result in barcode deactivation
Benefits of Barcode Registration
- Retail Acceptance: Mandatory for organized retail
- Global Recognition: International GS1 standards
- Inventory Control: Faster stock tracking
- Business Growth: Easier market expansion
- Professional Branding: Increased trust among buyers
Common Mistakes to Avoid
- Using fake or random barcodes
- Sharing barcode numbers across products
- Not renewing barcode registration
- Incorrect barcode printing size or quality
These mistakes can lead to product rejection by retailers.
Conclusion
Barcode Registration in India is a critical step for businesses aiming to sell products through retail stores or online platforms. By following the correct step-by-step process and registering through authorized channels, businesses can ensure compliance, improve operational efficiency, and scale confidently in domestic and global markets.
Disclaimer
This article is published for general informational purposes only and does not constitute legal or professional advice. Barcode registration rules, fees, and renewal requirements may change from time to time. Readers are advised to consult authorized agencies or professionals before applying for barcode registration.