Saving Mantra Blogs

Category: Import Export

  • Basmati Rice Export Registration: Step-by-Step Process for Exporters

    Step 1: Obtain Import Export Code (IEC)

    IEC is mandatory for any exporter in India.

    Apply via DGFT portal:
    👉 https://www.dgft.gov.in/

    Documents required:

    • PAN of business
    • Aadhaar of proprietor/director
    • Bank account details
    • Business registration documents

    Step 2: Register with APEDA (Mandatory for Agricultural Exports)

    Basmati rice exporters must obtain APEDA RCMC (Registration-Cum-Membership Certificate).

    How to Register:

    1. Visit: 👉 https://www.apeda.gov.in/
    2. Click “Register as Member”
    3. Fill business details
    4. Upload necessary documents
    5. Pay registration fee online

    Documents required:

    • IEC Certificate
    • PAN Card
    • GST Registration
    • Incorporation Certificate / Partnership Deed
    • Bank Certificate / Cancelled Cheque

    After approval, download the APEDA RCMC Certificate.

    Step 3: Set Up a Registered Rice Milling or Processing Unit (If Applicable)

    For exporters involved in milling/processing:

    • Obtain FSSAI License
    • Ensure hygiene compliance
    • Register plant details with APEDA

    Processing units may require periodic inspections.

    Step 4: Get Basmati Rice Tested & Certified

    Basmati exports require testing for:

    • DNA/variety verification
    • Grain length & purity
    • Moisture content
    • Quality parameters
    • Pesticide residue compliance

    Tests must be done at APEDA-recognized laboratories.

    You will receive a Certificate of Analysis (CoA) for each export consignment.

    Step 5: Ensure Packaging & Labelling Compliance

    APEDA mandates:

    • Proper packaging materials
    • Label specifying variety, grade, batch, exporter details
    • Compliance with destination country requirements

    Many countries require special packaging standards.

    Step 6: Register a Consignment on the APEDA Traceability Portal

    APEDA operates a traceability system for Basmati exports (BasmatiNet).

    Steps include:

    1. Log in to APEDA portal
    2. Select “Export Consignment Module”
    3. Enter buyer & shipment details
    4. Upload CoA from the testing lab
    5. Generate Traceability Code

    This ensures transparency and authenticity in global markets.

    Step 7: File Shipping Documents & Customs Clearance

    Work with your CHA (Customs House Agent) to prepare:

    • Commercial Invoice
    • Packing List
    • Bill of Lading / Airway Bill
    • Phytosanitary Certificate
    • Certificate of Origin (if required)
    • APEDA traceability documents

    Submit online via ICEGATE customs portal.

    Step 8: Export Compliance & Post-shipment Requirements

    After shipment:

    • Submit export returns to APEDA (if applicable)
    • Maintain consignment-wise traceability records
    • Renew APEDA membership annually
    • Follow buyer country import regulations

    Key Benefits of Basmati Rice Export Registration

    • Access to global basmati rice markets
    • Compliance with APEDA quality norms
    • Improved brand trust & credibility
    • Eligibility for government incentives
    • Participation in international trade fairs

    Conclusion

    Exporting Basmati rice requires strict compliance, but with a structured, step-by-step process, exporters can enter global markets smoothly. APEDA registration, testing, traceability, and documentation form the foundation of a successful export journey.

    SavingMantra supports exporters with documentation, registration, testing coordination, and export compliance management.

    Disclaimer

    This blog provides general information based on publicly available APEDA guidelines for Basmati rice exports. Requirements, fees, and procedures may change without notice. Exporters should verify the latest updates from the official APEDA website or consult a qualified professional. SavingMantra is not responsible for any errors, omissions, or changes in regulations.

  • Export Promotion Council Registration: Step-by-Step Process for Exporters

    Step 1: Identify the Correct EPC for Your Product Category

    Each EPC covers specific sectors. Examples:

    • APEDA – Agricultural & processed food products
    • FIEO – Multi-product exporters
    • EEPC – Engineering goods
    • GJEPC – Gems & Jewellery
    • Chemexcil – Chemicals, dyes, cosmetics
    • Texprocil – Textiles & cotton
    • EPCH – Handicrafts
    • Pharmexcil – Pharmaceutical products

    Exporters should select the relevant EPC based on their primary export product.

    Step 2: Visit the Official EPC Registration Portal

    Different EPCs have dedicated portals. Common navigation includes:

    Membership → Apply Online / New Registration → RCMC Application

    Applicants may be redirected to a DGFT-linked RCMC platform depending on the council.

    Step 3: Create a User Account

    Steps generally include:

    • Click “New User Registration”
    • Enter basic business details
    • Verify email and mobile via OTP
    • Create username and password
    • Log in to the member dashboard

    This account will be used for filing, renewals, and communication.

    Step 4: Gather Required Documents

    Most EPCs request the following standard documents:

    Mandatory Documents

    • Import Export Code (IEC)
    • PAN Card of Company/Proprietor
    • GST Certificate
    • Company Incorporation Certificate / Partnership Deed
    • Bank Certificate (as per EPC format) / Cancelled Cheque
    • Export Product Details
    • MSME Certificate (if applicable)

    Additional Documents Depending on Council

    • Factory License
    • Product Testing Certificates
    • Quality Certifications (ISO, HACCP, etc.)
    • Export turnover details
    • Board resolution (for companies)

    Ensure all documents are clear and in PDF/JPG format.

    Step 5: Fill Out the Online Membership Application Form

    Inside the EPC portal:

    • Select Apply for RCMC / Apply for Membership
    • Enter business details (legal & operational)
    • Provide director/partner details
    • Declare export product category (HS-code-based)
    • Upload all required documents
    • Review application carefully

    Correct details help avoid delays during verification.

    Step 6: Pay the Membership Fee

    Fees vary by:

    • EPC type
    • Exporter category
    • Turnover (for certain councils)

    Common payment methods include:

    • Net banking
    • UPI
    • Debit/Credit cards

    Download payment receipt after successful transaction.

    Step 7: EPC Verification and Approval

    EPC officials will:

    • Verify IEC from DGFT
    • Cross-check business details
    • Evaluate export products
    • Request additional documents, if needed

    After successful verification, the RCMC certificate is issued.

    Step 8: Download the RCMC Certificate

    Once approved:

    • Log in to the portal
    • Go to Membership → Download RCMC
    • Save the certificate for DGFT and customs compliance

    The RCMC is generally valid for 5 years (varies slightly by EPC).

    Post-Registration Compliance

    Members must:

    • Submit annual export returns (if required)
    • Renew membership on time
    • Keep IEC and GST details updated
    • Follow sector-specific export guidelines

    Failure to comply may lead to membership cancellation.

    Benefits of EPC/RCMC Registration

    • Access to export incentives under Foreign Trade Policy
    • Participation in international trade fairs & buyer–seller meets
    • Export training & seminars
    • Industry-specific market intelligence
    • Recognition as an approved exporter
    • Support for DGFT, customs, and export documentation issues

    Conclusion

    Export Promotion Council Registration is essential for businesses seeking export incentives and global trade recognition. By following this step-by-step SavingMantra guide, exporters can complete the EPC/RCMC registration process efficiently and gain access to numerous export opportunities.

    SavingMantra can assist with end-to-end EPC registration, documentation, verification support, and compliance management.

    Disclaimer

    This blog provides general information based on publicly available EPC and DGFT guidelines. Procedures, fees, and documentation requirements may change at any time. Exporters should verify the latest updates from the respective EPC website or consult a professional. SavingMantra is not responsible for any errors, omissions, or regulatory changes.

  • Step-by-Step Process for Export to USA – Complete Guide for Indian Businesses

    Step-by-Step Process for Exporting to the USA

    Step 1: Obtain Importer-Exporter Code (IEC)

    IEC is mandatory for exporting any product from India.
    Apply on DGFT portal with PAN, bank details, and basic business KYC.

    Key Documents Required:

    • PAN Card
    • Aadhaar / Business Registration
    • Bank Certificate / Cancelled Cheque

    Step 2: Understand U.S. Market Requirements

    Before exporting, ensure your product meets all U.S. safety and regulatory standards.

    Industry-Specific Requirements:

    • Food items: FDA registration + US Agent
    • Cosmetics: FDA voluntary compliance + ingredient declaration
    • Electronics: FCC compliance
    • Toys: ASTM, CPSIA safety norms
    • Textiles: Fiber labeling rules

    Research via:

    • U.S. Customs and Border Protection (CBP)
    • FDA (for food, cosmetics, supplements)
    • FTC (labeling guidelines)

    Step 3: Select Your Product and Pricing Strategy

    Perform cost analysis including:

    • Manufacturing cost
    • Compliance certification
    • Freight charges
    • Export incentives (RoDTEP)
    • U.S. duty rates (HSN-based)

    Analyze demand through:

    • Amazon USA
    • Walmart Marketplace
    • US wholesale buyers
    • B2B distributors

    Step 4: Determine the Correct HS Code and Duty Structure

    Identify the HS Code for your product and verify the U.S. import duty rate on the U.S. International Trade Commission (USITC) portal.

    This ensures:

    • Correct classification
    • Predictable customs cost
    • Avoidance of penalties

    Step 5: Complete Documentation for Export

    Standard export documentation includes:

    1. Commercial Invoice
    2. Packing List
    3. Shipping Bill (filed via ICEGATE)
    4. Bill of Lading / Airway Bill
    5. Certificate of Origin (if required)
    6. Insurance Certificate
    7. Compliance Certificates (FCC/FDA etc.)

    Step 6: Choose Your Shipping Method

    Air Freight: Fast, suitable for urgent shipments and lightweight items.

    Sea Freight: Cost-effective for bulk shipments.

    Choose between:

    • LCL (Less than Container Load)
    • FCL (Full Container Load)

    Also decide the Incoterm (FOB, CIF, DDP, etc.) based on buyer requirement.

    Step 7: Packaging and Labeling as per U.S. Requirements

    U.S. Customs checks labeling thoroughly.

    Mandatory Labeling Elements (varies by product):

    • Manufacturer details
    • Product description
    • Fiber content (for textiles)
    • Safety warnings (toys, electronics)
    • Country of origin: “Made in India”

    Ensure packaging is export-grade and ISPM-15 compliant for wooden materials.

    Step 8: File Shipping Bill on ICEGATE and Complete Customs Clearance

    Your freight forwarder will help submit documents to Indian Customs.

    Once cleared, cargo is loaded and shipped to the USA.

    Step 9: U.S. Customs Clearance (CBP)

    When goods arrive in the USA:

    • CBP reviews commercial invoice + HS code
    • Ensures product meets U.S. safety standards
    • Applies applicable duties

    If compliant, goods are released for distribution.

    Step 10: Delivery to Buyer / Amazon FBA / Warehouse

    You may deliver to:

    • Buyer’s warehouse
    • Amazon FBA fulfillment centers
    • U.S. distributor
    • Third-party logistics provider (3PL)

    Keep communication open with buyer to ensure timely delivery.

    Step 11: Claim Export Benefits in India

    Eligible schemes:

    • RoDTEP (Rebate on Duties and Taxes on Exported Products)
    • GST Refund / LUT Export
    • Drawback (if applicable)

    Your accountant or compliance team must file claims within deadlines.

    Final Tips for Successful Export to USA

    • Always verify compliance before shipment
    • Maintain good relations with freight forwarders
    • Keep documentation accurate
    • Perform regular competitor research
    • Ensure strong quality control

    Frequently Asked Questions (FAQ)

    1. Do I need an FDA registration to export to the USA?

    Only if you export food, medical devices, cosmetics, OTC drugs, or supplements.

    2. Can I export to Amazon USA directly?

    Yes. You can ship from India to Amazon FBA after meeting labeling and packaging requirements.

    3. How long does customs clearance take in the USA?

    Typically 1–7 days depending on compliance and documentation accuracy.

    4. What are common reasons for shipment rejection?

    Incorrect labeling, FDA non-compliance, missing documents, or wrong HS code.

    Disclaimer

    This blog is for informational purposes only. Regulations, documentation requirements, and compliance processes may change based on updates by DGFT, CBP, FDA, and other authorities. Businesses should consult certified professionals before acting on any guidance provided here. Saving Mantra is not liable for any decisions made based on this information.

  • FIEO Registration: Step-by-Step Process for Exporters

    Step 1: Visit the Official FIEO Membership Portal

    Go to:
    👉 https://www.fieo.org/

    Navigate to:
    Membership → Apply Online

    Choose the membership type:

    • Ordinary Membership
    • Associate Membership

    Step 2: Create a New User Account

    If you’re a new applicant:

    • Click “New User? Register Now”
    • Fill in basic business details
    • Verify your mobile number and email ID
    • Create login credentials

    You will now be able to access the membership dashboard.

    Step 3: Prepare Required Documents

    Before submission, keep the following documents ready (scanned in PDF/JPG format):

    Mandatory Documents

    • PAN Card of the business
    • Import Export Code (IEC)
    • GST Registration Certificate
    • Company Incorporation Certificate / Partnership Deed / Proprietorship Proof
    • Bank Certificate (as per FIEO format) or Cancelled Cheque
    • Passport-size Photo of Proprietor/Director
    • List of Directors/Partners
    • Completed Membership Application Form

    Additional documents may include:

    • MSME Certificate (if applicable)
    • Turnover details of exports
    • Board resolution (for companies)

    Step 4: Fill Out the Online FIEO Membership Form

    Inside the dashboard:

    • Select “Apply for Membership”
    • Enter legal entity details
    • Fill contact information
    • Add export categories and product details
    • Upload all documents
    • Confirm all information before submission

    Make sure that:

    • IEC details match DGFT records
    • GST and PAN details are correct
    • Signatures are clear on bank certificate/authorization

    Step 5: Pay FIEO Membership Fee

    The fee varies depending on:

    • Membership type (Ordinary or Associate)
    • Turnover category
    • Region

    Payment options include:

    • Net Banking
    • UPI
    • Debit/Credit Card

    Download the payment acknowledgment receipt.

    Step 6: FIEO Verification

    The FIEO Membership Department will:

    • Verify documents
    • Cross-check IEC with DGFT
    • Review export turnover (if applicable)
    • Request additional documents (if required)

    Respond quickly to any clarification requests to avoid delays.

    Step 7: Approval and Issuance of FIEO Membership Certificate

    Once approved, FIEO will:

    • Issue the Membership Certificate
    • Provide access to the member portal
    • Activate benefits such as
      • Trade fair participation
      • Overseas buyer–seller meets
      • Market reports & global trade insights
      • DGFT/Customs support

    The certificate can be downloaded from the online portal.

    Post-Registration Benefits & Compliance

    Key Benefits

    • Enhanced credibility for export business
    • Access to international trade opportunities
    • Support for DGFT schemes and documentation
    • Invitations to global exhibitions and delegations
    • Export training, workshops, and regulatory updates

    Compliance

    Members should:

    • Renew membership annually
    • Update business details regularly
    • Maintain accurate IEC and GST records

    Conclusion

    FIEO membership is a valuable asset for exporters seeking international exposure, government support, and industry recognition. By following this step-by-step SavingMantra guide, exporters can complete the registration process smoothly and unlock global trade opportunities.

    SavingMantra can assist you with end-to-end documentation, portal registration, and compliance support.

    Disclaimer

    This blog provides general information based on publicly available FIEO guidelines. Requirements, fees, and processes may change without prior notice. Users should verify the latest details from the official FIEO portal or consult a professional. SavingMantra is not responsible for any errors, omissions, or changes in government regulations.

  • MPEDA Registration: Step-by-Step Process for Marine Product Exporters

    Step 1: Visit the MPEDA Online Registration Portal

    Go to:
    👉 https://mpeda.gov.in/

    Navigate to:
    Online Services → Registration / Approval

    Choose the relevant registration type (Exporter / Processing Facility / Aquaculture etc.)

    Step 2: Create a User Login

    New applicants must:

    • Click “Register New User”
    • Enter business details
    • Verify mobile and email via OTP
    • Create login credentials

    This provides access to your MPEDA dashboard.

    Step 3: Prepare Required Documents

    Common documents required for MPEDA Registration:

    For Exporter Registration (RCMC):

    • IEC (Import Export Code)
    • PAN of the Company / Proprietor
    • GST Registration Certificate
    • Company Incorporation Certificate / Partnership Deed
    • Factory License / Shop & Establishment Certificate
    • Bank Certificate (as per MPEDA format)
    • List of Directors/Partners
    • Address Proof of Office & Warehouse

    For Processing Plants, Aqua Farms, Peeling Sheds, Cold Storage Units:

    • Layout plan
    • HACCP / food safety documents
    • FSSAI License
    • List of equipment
    • Water analysis report
    • Effluent treatment details
    • Worker hygiene & sanitation plan
    • Land ownership / lease documents

    Make sure all documents are scanned clearly in PDF/JPG format.

    Step 4: Fill Out the Online Application Form

    Inside the MPEDA portal:

    • Select “Apply for Registration”
    • Choose registration category
    • Fill in business, factory, or farm details
    • Upload all supporting documents
    • Review application before submission

    Ensure correct details, as discrepancies may delay approval.

    Step 5: Pay the MPEDA Registration Fee

    Fee structure varies based on registration type:

    • RCMC Exporter Registration Fee
    • Processing Establishment Fee
    • Aqua Farm Registration Fee
    • Renewal / Annual Fees

    Payments can be made via:

    • Net Banking
    • Debit/Credit Card
    • UPI

    Download the payment receipt for future reference.

    Step 6: MPEDA Inspection (If Required)

    Most MPEDA registrations require physical verification:

    • Inspection of processing plant or aquaculture farm
    • Quality checks
    • Verification of hygiene and sanitation practices
    • Verification of documents and infrastructure

    Inspecting officer submits a report to MPEDA headquarters.

    Step 7: Approval & Issuance of MPEDA Registration Certificate

    Once the inspection is completed and approved:

    • MPEDA issues the Registration/Approval Certificate
    • Certificate can be downloaded from the portal

    Exporter RCMC is valid for 5 years, while other licenses have different validity periods depending on category.

    Post-Registration Compliance

    Registered entities must follow:

    • Annual renewals (where applicable)
    • Maintenance of hygiene & quality standards
    • Timely submission of export returns
    • Compliance with MPEDA guidelines for traceability
    • Allow MPEDA officers for periodic inspections

    Non-compliance may lead to suspension or cancellation.

    Conclusion

    MPEDA Registration is essential for businesses involved in the marine export value chain. By following this step-by-step SavingMantra guide, exporters and processing units can complete the process efficiently and remain fully compliant with India’s seafood export regulations.

    SavingMantra can assist with documentation, online filing, inspection readiness, and complete registration support.

    Disclaimer

    This blog provides general informational content based on publicly available MPEDA guidelines. Document requirements, procedures, and government fees may change without notice. Users should verify the latest updates from the official MPEDA website or consult a professional. SavingMantra is not responsible for any errors, omissions, or changes in regulatory processes.

  • Rubber Board Registration: Step-by-Step Process for Businesses

    Step 1: Visit the Rubber Board Registration Portal

    Go to the official Rubber Board online portal:
    👉 https://rubberboard.org.in/

    Navigate to:
    Services → Registration → Apply Online

    Step 2: Create a New User Account

    If you are a new applicant:

    • Click “New User Registration”
    • Select your registration category (Grower/Dealer/Processor/etc.)
    • Enter your email ID and mobile number
    • Verify through OTP
    • Create a username and password

    This gives you access to the Rubber Board dashboard.

    Step 3: Prepare the Required Documents

    Common documents needed for most registrations:

    • PAN Card
    • Aadhaar / Authorized Signatory ID
    • GST Registration Certificate
    • Business Registration Certificate (Proprietorship / Partnership / LLP / Company)
    • Trade License / Factory License
    • Address Proof (electricity bill, rent agreement, etc.)
    • Bank Details (cancelled cheque or passbook)
    • Rubber Processing or Dealer Premises Details
    • Machinery List (for processing units)
    • Import-Export Code (IEC) for exporters/importers

    Growers need documents such as:

    • Land ownership proof
    • Plantation details
    • Survey number & area details

    Step 4: Fill Out the Online Application Form

    After logging in:

    • Select “Apply for New Registration”
    • Enter business details
    • Provide plantation/processing/trading details
    • Upload all supporting documents
    • Verify all information before submission

    Ensure all documents are in the required formats (PDF/JPG).

    Step 5: Pay the Registration Fee

    The fee varies depending on your registration category, such as:

    • Dealer registration fee
    • Processor establishment fee
    • Manufacturer fee
    • Exporter/importer fee

    Payment is generally done online using:

    • Debit/Credit Card
    • Net Banking
    • UPI

    After payment, download the payment acknowledgment receipt.

    Step 6: Physical Inspection (If Applicable)

    Certain registration types—such as dealers, processors, and manufacturers—may require:

    • Verification of premises
    • Machinery inspection
    • Stock assessment
    • Compliance checks

    Rubber Board officers schedule the inspection after application submission.

    Step 7: Approval and Issuance of Rubber Board Registration

    Once the officer verifies the details:

    • The application is approved
    • Registration Certificate is issued online

    You can download it anytime from your Rubber Board dashboard.

    Post-Registration Compliance

    Depending on your registration type, you may need to:

    • Maintain purchase and sales records
    • File regular returns with the Rubber Board
    • Renew registration (if applicable)
    • Adhere to quality and storage standards
    • Maintain records of rubber exports/imports

    Failure to comply may lead to suspension of registration.

    Conclusion

    Rubber Board Registration is mandatory for anyone involved in the cultivation, processing, trading, or export of natural rubber. Following the above step-by-step process ensures a smooth application experience and compliance with government standards.

    SavingMantra can help you with documentation, online registration, and compliance management throughout the process.

    Disclaimer

    This blog provides general guidance on Rubber Board Registration based on publicly available information. Processes, document requirements, and fees are subject to change by the Rubber Board of India without notice. Users should verify details from the official Rubber Board website or seek professional assistance before taking any action. SavingMantra is not responsible for changes in regulations, omissions, or errors in the information provided.

  • Step-by-Step Process for Import License – For Restricted Items

    Step 1: Check Whether Your Item Is Listed as “Restricted”

    Refer to the latest ITC (HS) Import Policy on DGFT.
    Goods are classified as:

    • Free
    • Restricted
    • Prohibited
    • State Trading Enterprise (STE)

    If your item appears under Restricted, you must obtain DGFT import authorization.

    Step 2: Determine the Correct HS Code and Import Policy

    Identify the correct HSN/ITC(HS) code of your product.

    Why this matters:

    • Documentation accuracy
    • Correct policy interpretation
    • Avoiding customs disputes

    Step 3: Prepare Required Documents

    Typical documents needed for an import license include:

    Business Documents

    • IEC (Importer Exporter Code)
    • PAN
    • GST Registration
    • Company incorporation documents

    Technical/Product Documents

    • Product specification sheet
    • Safety certificates (if applicable)
    • Test reports
    • Machinery description (for second-hand items)
    • End-use justification

    Financial Documents

    • Proforma invoice
    • Purchase order
    • Undertaking of usage

    Additional Documents (case-based):

    • NOC from relevant ministries (MoEF, Ministry of Defence, MeitY, etc.)
    • Chartered Engineer Certificate (for used machinery)
    • Pollution control certificate

    Step 4: Register on the DGFT Portal

    Visit https://dgft.gov.in and create login credentials.

    Ensure business details, IEC, and DSC (Digital Signature Certificate) are updated.

    Step 5: File the Import License Application

    Navigate to:

    Services → Import Management System → Apply for Import Authorisation (Restricted Items)

    Fill in:

    • HS Code
    • Quantity & value
    • Country of origin
    • Country of export
    • Purpose of import
    • Technical details
    • End-use declaration

    Upload all required documents and pay the applicable government fee.

    Step 6: DGFT Verification & Queries

    DGFT may:

    • Scrutinize documents
    • Ask for clarifications
    • Request additional supporting papers
    • Conduct technical evaluation

    Respond promptly through the DGFT portal.

    Step 7: Obtain NOC/Approval from Concerned Ministries (if required)

    Depending on the product type, external technical ministries may need to issue NOC.

    Examples:

    • Drones / Electronics → MeitY
    • Chemicals → MoEF
    • Pharma / Biotech items → CDSCO
    • Defense items → Ministry of Defence

    DGFT processes the license only after mandatory NOCs are received.

    Step 8: Import License Approval

    If approved, DGFT issues the Import License (Authorisation), specifying:

    • Permitted quantity
    • Value limit
    • Validity period
    • Import conditions
    • Port of import (if restricted)

    Download the authorization from the portal.

    Step 9: Use the License for Customs Clearance

    Provide the license copy during customs filing along with:

    • Bill of Entry
    • Commercial invoice
    • Packing list
    • Insurance + shipping documents

    Customs will release the goods only if the license matches exactly with the shipment.

    Step 10: Compliance After Import

    Importers must follow:

    • End-use obligations
    • Reporting to DGFT (if required)
    • Non-transferability conditions
    • Record-keeping for audit

    In some cases, DGFT may ask for consumption/installation certificates.

    Common Items That Require Import License (Restricted Items)

    • Drones & drone components
    • Second-hand machinery
    • Certain chemicals & solvents
    • Radio-frequency devices
    • Medical/biotech equipment
    • Defense & tactical items
    • Specialty textiles
    • Hazardous waste
    • Pharmaceuticals (specific categories)

    Frequently Asked Questions (FAQ)

    1. How long does it take to get an Import License?

    Typically 15–45 working days depending on product category and ministry NOC requirement.

    2. Can I import restricted items without DGFT authorization?

    No. Such imports may be confiscated, penalized, or returned.

    3. Is the license valid for multiple shipments?

    Generally, licenses are shipment-specific unless explicitly stated otherwise.

    4. Do used goods need special certification?

    Yes, a Chartered Engineer Certificate is mandatory for most used or refurbished machinery.

    5. Can an individual apply for an import license?

    Yes, if IEC and required documentation are available.

    Final Tips for Importers

    • Always verify the most recent import policy before buying abroad.
    • Maintain accurate and complete documentation.
    • Respond quickly to DGFT queries to avoid delays.
    • Work with experienced freight forwarders and compliance advisors.

    Disclaimer

    This blog is for informational purposes only. Import regulations, ITC(HS) policies, documentation, and DGFT procedures may change based on government notifications. Readers should consult certified professionals or DGFT officials before making decisions. Saving Mantra is not responsible for any actions taken based on this content.

  • Tea Board Registration: Step-by-Step Process for Businesses

    Step 1: Identify the Type of Tea Board Registration Required

    Depending on your business activity, choose the appropriate license:

    • Manufacturer Registration
    • Exporter Registration
    • Importer Registration
    • Tea Warehouse License
    • Auction Organizer / Buyer Registration
    • Tea Broker License

    Each category has different document requirements.

    Step 2: Create an Account on the Tea Board Licensing Portal

    Visit the official Tea Board of India licensing portal:
    https://licensing.teaboard.gov.in/

    • Click on “Register”
    • Enter business details
    • Verify email and mobile OTP
    • Create username and password

    Step 3: Prepare All Required Documents

    Common documents include:

    • Business PAN
    • Aadhaar / Authorized Signatory ID
    • GST Registration Certificate
    • Trade License / Factory License
    • Incorporation Certificate (Company / LLP)
    • Partnership Deed (if applicable)
    • Address Proof of Business
    • Bank Certificate or Cancelled Cheque
    • Undertaking / Affidavit (specific formats provided by Tea Board)
    • FSSAI Certificate (for tea packaging & processing units)

    Exporter/Importer also require:

    • IEC Certificate
    • Export Performance (for renewal cases)

    Step 4: Fill in the Online Application Form

    Log in to the Tea Board portal and select:
    “Apply for New Registration”

    Provide:

    • Applicant details
    • Factory/warehouse location
    • Production capacity
    • Machinery details
    • Export/Import information
    • Contact details

    Upload all documents in the required PDF/JPG format.

    Step 5: Pay the Application Fee

    The fee depends on the registration type:

    • Exporter License Fee: Usually ₹5,000 (approx.)
    • Manufacturer: Varies by capacity
    • Warehouse: Depends on storage size

    Payment can be made online via:

    • Debit/Credit Card
    • Net Banking
    • UPI

    Save the payment receipt for records.

    Step 6: Physical Verification (If Applicable)

    For factories or warehouses, the Tea Board officer may conduct:

    • Premise inspection
    • Document verification
    • Equipment validation

    Not required for all categories (e.g., exporters may not require inspection).

    Step 7: License Approval & Download Certificate

    After verification, the Tea Board:

    • Approves or requests additional information
    • Issues the Tea Board License online

    Login and download the certificate from the dashboard.

    Post-Registration Compliance

    Businesses must maintain:

    • Periodic returns (monthly/annual depending on category)
    • Export/production records
    • Renewal of registration before expiry
    • Adherence to quality and packaging norms

    Failure to comply may result in suspension or cancellation of the license.

    Conclusion

    Tea Board Registration is mandatory for businesses engaged in tea production, export, import, packaging, warehousing, or trading. By following the above step-by-step process, you can complete the registration smoothly and avoid compliance issues.

    If you need professional assistance, SavingMantra can help streamline the entire licensing process.

    Disclaimer

    The information provided in this blog is for general guidance only. Regulatory requirements, government fees, and processes may change over time. Users are advised to verify details with the official Tea Board of India website or consult a professional before taking any action. SavingMantra is not responsible for any errors, omissions, or subsequent changes in government regulations.

  • Step-by-Step Process for Third Party Export

    Introduction

    Third Party Export is a structure where the manufacturer sells goods to a third-party exporter, who then exports the goods under their own name. This model helps manufacturers focus on production while exporters handle all international documentation, logistics, and compliance. This guide provides a clear, actionable workflow to execute a Third Party Export smoothly and legally.

    Step-by-Step Process

    Step 1: Identify Manufacturer & Third-Party Exporter

    The first step is to finalize:

    • Manufacturer (producer of goods)
    • Third-Party Exporter (registered exporter handling the export process)

    Both parties must have:

    • Valid GST Registration
    • PAN
    • IEC (Importer-Exporter Code) of the exporter
    • Bank details for payment and remittance

    Step 2: Execute Agreement Between Parties

    A written agreement or purchase order helps define roles, pricing, and responsibilities:

    • Goods description & HS code
    • Export pricing terms
    • Delivery terms (Ex-Works/FOB/CIF etc.)
    • Payment terms
    • Quality checks and inspection

    This helps avoid disputes at the time of customs verification.

    Step 3: Manufacturer Issues Tax Invoice to Exporter

    The manufacturer raises a tax invoice to the third-party exporter (not to the foreign buyer).
    Key points:

    • The invoice is raised at the time of supply
    • GST rules for exports apply through the exporter
    • Goods move from manufacturer to port/airport/ICD directly

    This invoice acts as proof of sale between the two parties.

    Step 4: Goods Movement to Port / Customs Station

    Goods can move:

    • Directly from manufacturer to port (most common), OR
    • From manufacturer to exporter’s warehouse (if required)

    The transporter’s e-way bill must include:

    • Manufacturer as supplier
    • Exporter as buyer
    • Port/ICD as the delivery location

    Step 5: Export Documentation Preparation

    The exporter prepares complete export documentation:

    • Commercial Invoice (Exporter → Foreign Buyer)
    • Packing List
    • Shipping Bill
    • Bill of Lading / Air Waybill
    • Certificate of Origin
    • LUT/Bond for GST-free exports
    • Insurance certificate
    • Export contract with foreign buyer

    Accurate documentation is crucial for customs clearance and GST refund claims.

    Step 6: Filing the Shipping Bill

    The exporter files the Shipping Bill on ICEGATE in their own name.
    Documents required include:

    • Exporter’s IEC
    • Manufacturer’s invoice
    • Export invoice
    • Transport documents
    • Regulatory certificates (FSSAI, PQ, BIS, CDSCO if required)

    The shipping bill establishes the exporter as the “shipper of record.”

    Step 7: Customs Clearance & Cargo Examination

    Customs authorities review:

    • HS code
    • Valuation
    • Classification
    • Regulatory approvals
    • Physical examination (if required)

    Upon approval, customs issues the Let Export Order (LEO).

    Step 8: Bill of Lading / Air Waybill Issuance

    Once the goods are loaded on the vessel/aircraft:

    • The carrier issues BL/AWB in exporter’s name
    • Exporter shares documents with the overseas buyer for payment processing

    This confirms that goods have officially left India.

    Step 9: Realisation of Export Proceeds (Payment)

    The exporter receives the foreign payment in their bank account.
    Documents maintained:

    • Foreign Inward Remittance Certificate (FIRC)
    • Bank Realisation Certificate (BRC)

    These are essential for claiming export incentives and GST refund.

    Step 10: Post-Export Compliance

    Both manufacturer and exporter must keep their respective records.
    Exporter responsibilities:

    • File export returns
    • Claim IGST refund or input tax credit
    • Maintain shipping bill, BL, invoice, and payment documents

    Manufacturer responsibilities:

    • Record domestic sale (to exporter)
    • Maintain e-way bill, invoice copy, and delivery records

    Benefits of Third-Party Export

    • Manufacturer avoids export compliance
    • Exporter builds scale in international trade
    • Faster operations through division of responsibilities
    • GST refund eligibility to exporter
    • Easier logistics and documentation handling

    Saving Mantra Support

    Saving Mantra provides end-to-end support for Third Party Export:

    • Documentation drafting
    • Shipment workflow setup
    • HS code classification
    • LUT/Bond registration
    • GST refund assistance
    • Customs coordination
    • Export compliance and incentives advisory

    Disclaimer

    This blog provides general information on the Third Party Export process in India. Export rules, GST treatment, and customs requirements may vary depending on product category, government notifications, and transaction structure. This guide is not legal, tax, or customs advice. For case-specific guidance, please consult DGFT, CBIC, a chartered accountant, or a qualified export advisor. Saving Mantra can assist with personalized solutions for your business.

  • Step-by-Step Process for Freight Forwarding

    Introduction

    Freight forwarding is the backbone of global logistics—ensuring goods move seamlessly across borders through air, ocean, or road transport. A freight forwarder manages documentation, carrier coordination, customs procedures, warehousing, consolidation, and final delivery. This guide explains the freight forwarding process clearly so businesses can optimize supply chains and reduce delays.

    Step-by-Step Process

    Step 1: Shipment Planning & Requirement Analysis

    A freight forwarder begins by understanding the client’s shipment needs:

    • Cargo type (general, perishable, hazardous, machinery)
    • Origin & destination
    • Volume & weight
    • Required transit time
    • Mode of transport (air, ocean, road, rail, multimodal)
    • Budget and preferred carriers

    Accurate planning helps avoid cost overruns and supply chain disruptions.

    Step 2: Freight Quotation & Route Selection

    The forwarder provides a detailed quotation that includes:

    • Freight charges
    • Fuel surcharges
    • Terminal handling fees
    • Documentation charges
    • Customs support
    • Insurance (optional but recommended)

    Route planning includes selecting the optimal carrier, port, and transit schedule.

    Step 3: Cargo Pickup & Warehousing

    Depending on the arrangement (Incoterms), the forwarder may:

    • Pick up goods from the supplier
    • Arrange temporary storage
    • Perform labeling, palletizing, and packaging checks
    • Consolidate multiple shipments (LCL consolidation)

    Proper handling reduces the risk of cargo damage and delays.

    Step 4: Documentation Preparation

    Freight forwarding involves preparing and verifying mandatory documents such as:

    • Commercial Invoice
    • Packing List
    • Shipping Instruction
    • Bill of Lading / Air Waybill
    • Certificate of Origin
    • Export/Import licenses (if applicable)
    • Insurance Certificate

    Correct documentation is essential for customs, port handling, and delivery.

    Step 5: Customs Clearance (Export)

    The freight forwarder or customs broker coordinates export clearance:

    • Filing export declarations
    • Verifying HS codes
    • Checking compliance with export regulations
    • Coordinating with customs officers

    Once clearance is approved, the cargo is handed over for loading.

    Step 6: Freight Booking & Cargo Handover

    The forwarder books space with the shipping line/airline.
    Tasks include:

    • Ensuring cargo meets carrier requirements
    • Managing cut-off times
    • Issuing the Bill of Lading or Air Waybill
    • Coordinating with port/airport operations

    This step confirms the cargo is officially accepted for transport.

    Step 7: Transit Monitoring & Tracking

    Freight forwarders track shipments throughout the journey:

    • Real-time tracking updates
    • Monitoring transshipments
    • Handling delays or route changes
    • Providing status updates to the client

    Proactive monitoring helps prevent disruptions.

    Step 8: Customs Clearance (Import)

    On arrival at the destination country, the forwarder supports the import process:

    • Filing import declarations
    • Duty/tax assessment
    • Coordinating inspections
    • Submitting compliance certificates

    Once customs clears the shipment, the cargo moves toward final delivery.

    Step 9: Last-Mile Delivery

    The final stage includes:

    • Cargo retrieval from port/airport
    • Final transportation to the consignee’s warehouse
    • Handover of documents
    • Delivery confirmation

    This completes the freight forwarding cycle.

    Key Advantages of Using a Freight Forwarder

    • Reduced logistics complexity
    • Cost optimization through consolidation
    • Faster customs clearance
    • Reliable global network
    • End-to-end tracking
    • Professional handling of documentation

    Saving Mantra Support

    Saving Mantra offers complete freight forwarding advisory:

    • Route & carrier planning
    • Cost optimization
    • Air, ocean, and multimodal freight support
    • Export/import documentation
    • Customs coordination
    • Cargo tracking and logistics workflow setup

    Disclaimer

    This article provides general information on the freight forwarding process. Regulations, carrier prices, documentation rules, and customs requirements may vary based on country, transport mode, and product category. This guide is not legal, regulatory, or customs advice. For specific situations, consult a qualified logistics advisor, freight forwarder, or customs professional. Saving Mantra can assist with tailored freight solutions for your business needs.