Saving Mantra Blogs

Category: Import Export

  • Step-by-Step Process for Custom Clearance

    Introduction

    Custom clearance is a mandatory procedure that every import or export shipment must pass through before entering or leaving India. Proper documentation, HS code classification, duty calculation, and coordination with authorities are essential for avoiding delays, penalties, and demurrage. This detailed guide explains the entire custom clearance workflow, helping businesses manage their logistics more efficiently.

    Step-by-Step Process

    Step 1: Document Preparation

    Before customs filing, ensure all documents are correct and complete.
    Required documents include:

    • Commercial Invoice
    • Packing List
    • Bill of Lading / Air Waybill
    • Importer-Exporter Code (IEC)
    • GST Registration
    • Insurance Certificate
    • Certificate of Origin (if applicable)
    • Product-specific compliance certificates

    Accurate invoices and packing details help avoid assessment disputes and examination delays.

    Step 2: HS Code Classification

    The HS Code determines duties, restrictions, licensing, and compliance checks.
    Key steps:

    • Identify correct HS code
    • Verify rate of duty (BCD, SWS, IGST, Cess)
    • Check compliance requirements (FSSAI, BIS, PQ, CDSCO, WPC, etc.)

    Correct HS code classification prevents penalties and re-assessment.

    Step 3: Filing the Bill of Entry

    Your Customs House Agent (CHA) files the Bill of Entry electronically on ICEGATE.
    During this stage:

    • Documentation is submitted
    • Duty is calculated
    • Risk Management System (RMS) decides if shipment needs assessment or inspection

    Step 4: Customs Assessment

    A customs officer reviews and validates:

    • HS code
    • Valuation
    • Duty calculation
    • Country of origin
    • Licenses and certificates

    If discrepancies appear, customs may request additional documents or justification.

    Step 5: Examination & Inspection (If Ordered)

    Customs may physically examine the shipment to verify:

    • Quantity and weight
    • Declared value
    • Product compliance
    • Packaging

    Not all shipments undergo inspection—RMS often clears compliant cargo automatically.

    Step 6: Duty Payment

    Once the assessment is complete, duties must be paid online.
    Components include:

    • Basic Customs Duty (BCD)
    • Social Welfare Surcharge
    • IGST
    • Anti-dumping duty / Safeguard duty (if applicable)

    Duty payment is mandatory before the release of goods.

    Step 7: Out-of-Charge (OOC) & Cargo Release

    After duties are paid and clearance is approved:

    • Customs issues Out-of-Charge order
    • Terminal/CFS releases the cargo
    • Transport is arranged to move goods to the warehouse

    This completes the clearance cycle.

    Post-Clearance Requirements

    • Maintain all clearance documents for 8 years
    • Claim ITC of IGST (if eligible)
    • Update accounting and inventory
    • Respond to any customs audits or queries

    Common Mistakes to Avoid

    • Wrong HS code → higher duty or penalties
    • Incorrect valuation → reassessment
    • Missing compliance certificates
    • Late duty payment causing demurrage
    • Poor documentation quality

    Saving Mantra Support

    Saving Mantra provides end-to-end custom clearance advisory:

    • HS code classification
    • Documentation support
    • CHA coordination
    • Duty estimation
    • Compliance and licensing support
    • GST & accounting for imports

    Disclaimer

    This article provides general information related to custom clearance procedures in India. Regulations, duty rates, and documentation requirements may change depending on product type, customs notifications, and government policies. This content should not be treated as legal, tax, or customs advice. For case-specific guidance, please consult DGFT, CBIC, a licensed CHA, or a qualified compliance advisor. Saving Mantra can assist with personalized support based on your business needs.

  • Step-by-Step Process for Ocean Shipping Advisory

    Introduction

    Ocean shipping is the most cost-effective and widely used mode for global trade. Whether importing or exporting, businesses need expert advisory support to plan routes, choose the right container, comply with marine regulations, and manage port operations efficiently. This guide explains the full step-by-step process followed in professional Ocean Shipping Advisory, enabling businesses to minimize logistics risks and optimise freight cost.

    Step-by-Step Process for Ocean Shipping Advisory

    1. Cargo Requirement Analysis & Sea Mode Assessment

    The advisory process begins by understanding:

    • Cargo nature (FCL/LCL, dry cargo, liquid, hazardous, oversized, project cargo)
    • Volume & weight estimation
    • Packaging needs (palletised/non-palletised)
    • Export/import country requirements
    • Expected delivery timelines

    This helps determine the best shipping plan for reliability and cost savings.

    2. Container Selection & Equipment Planning

    Selecting the right container is essential for cargo safety and efficient cost management.

    Container Types:

    • 20 ft / 40 ft Standard Containers
    • 40 ft High Cube Container
    • Reefer Container (temperature-controlled)
    • Open Top Container
    • Flat Rack Container (for ODC cargo)
    • Tank Container (for liquids)

    Advisors recommend the most suitable container and equipment based on the cargo profile.

    3. Route Planning & Transit Time Evaluation

    Professional advisory includes evaluating multiple sailing options:

    • Direct vs. trans-shipment routes
    • Transit times & port rotation
    • Shipping line reliability & space availability
    • Seasonal congestion and weather conditions
    • Carrier schedules & cut-off timings

    This ensures optimal routing and reduced transit risks.

    4. Ocean Freight Costing & Shipping Line Selection

    A transparent cost sheet is prepared covering:

    • Ocean freight charges
    • BAF, CAF, THC, LSS, PSS, port charges
    • Documentation fees
    • Container detention & demurrage risk
    • Insurance cost (if opted)

    Advisors compare shipping lines and NVOCCs based on cost, service, and uplift reliability.

    5. Export/Import Documentation & Compliance

    Documentation is a critical part of ocean shipping. Advisors help ensure accuracy across:

    Key Shipping Documents:

    • Commercial Invoice
    • Packing List
    • Bill of Lading (BL)
    • Certificate of Origin
    • Marine Insurance Certificate
    • SLI (Shipper’s Letter of Instruction)
    • Dangerous Goods Declaration (if applicable)

    Regulatory Documents:

    • IEC
    • EDI shipping bill (for exports)
    • Import Bill of Entry (for imports)
    • Licenses/permissions (if category-specific)

    Correct documentation prevents customs delays or penalties.

    6. Booking, Shipping Instructions & Container Release

    Advisory teams coordinate with shipping lines/NVOCCs to:

    • Book container slots
    • Provide Shipping Instructions (SI)
    • Obtain container release order
    • Schedule equipment pickup
    • Verify cut-off times for gate-in, SI submission, and VGM filing

    Proper booking avoids last-minute space issues.

    7. Container Stuffing, VGM & Terminal Gate-In

    Steps include:

    • Supervised loading at warehouse/factory
    • Proper lashing, bracing & packaging
    • VGM (Verified Gross Mass) submission
    • Movement of container to terminal
    • Gate-in formalities at port

    Ensuring correct VGM prevents shipment rejection.

    8. Customs Clearance & Port Operations

    Advisory support includes coordinating:

    • Filing Shipping Bill (export) or Bill of Entry (import)
    • Assessment by customs
    • Duty payment (for imports)
    • Inspection/sampling
    • Bill of Lading release

    For exports, container is moved to the vessel after customs permission.

    9. Vessel Sailing, Tracking & Transit Monitoring

    Once onboard the vessel:

    • Sailing updates are tracked
    • Trans-shipment movements monitored
    • ETA adjustments communicated
    • Irregularities handled (rollovers, delays, port congestion)

    Continuous monitoring ensures visibility throughout the journey.

    10. Destination Port Handling & Delivery Coordination

    For imports:

    • Container unloading from vessel
    • Terminal handling & CFS movement
    • Import customs clearance
    • Detention/demurrage management
    • Final delivery to warehouse

    For exports:

    • Confirmation of vessel arrival at destination
    • POD (Proof of Delivery) status updates

    11. Post-Shipment Review & Cost Optimization

    After shipment closure:

    • Validate freight & port invoices
    • Analyse cost variances
    • Review transit performance
    • Recommend process improvements for future shipments

    This step strengthens long-term logistics efficiency.

    Benefits of Ocean Shipping Advisory

    • Lower freight cost through optimized routing
    • Better container planning & reduced damage risk
    • Accurate documentation for smooth customs clearance
    • Reduced detention & demurrage charges
    • Transparency in sailing schedules & transit updates
    • End-to-end operational visibility
    • Risk mitigation through proper insurance & compliance

    How Saving Mantra Supports Ocean Shipping Advisory

    Saving Mantra provides full-spectrum ocean logistics advisory services:

    • Route & container planning
    • Shipping line negotiation
    • Freight costing & budgeting
    • Documentation & customs compliance
    • VGM filing & port coordination
    • Tracking & shipment visibility
    • Post-shipment reporting

    Ideal for importers, exporters, manufacturers, traders, and logistics partners.

    Disclaimer

    This blog offers general information about the Ocean Shipping Advisory process. Regulations, port rules, carrier policies, and documentation requirements may vary by country, cargo type, and shipping line. The content should not be considered legal, marine, or customs advice. For case-specific requirements, consult customs authorities, shipping lines, port operators, or a certified logistics professional. Saving Mantra offers customised advisory solutions tailored to your business needs.

  • Step-by-Step Process for Import from Japan

    Introduction

    Japan is known worldwide for its high-quality products, especially automobiles, auto parts, electronics, machinery, robots, tools, chemicals, and advanced technology items. Importing from Japan is trusted because Japanese goods offer superior quality, long life, and strong reliability.

    This Saving Mantra guide explains the complete import process from Japan in simple, easy-to-follow steps.

    Step-by-Step Process to Import from Japan

    Step 1 — Choose Your Product and Check Import Rules

    Start by selecting the product you want to import.
    Before buying, check:

    • If the item is allowed in India
    • If it needs BIS certification (for electronics, appliances)
    • If FSSAI or CDSCO approval applies (for food or medical items)
    • Whether any restrictions or safety requirements exist

    Understanding the rules early helps avoid customs problems.

    Step 2 — Identify the Correct HS Code

    Every product is classified using an HS code.
    This code is important because it decides:

    • How much customs duty you pay
    • Whether extra licences are required
    • What documents you must submit

    A correct HS code ensures a smooth import experience.

    Step 3 — Obtain Import Registrations

    Before importing, make sure you have:

    • IEC (Importer Exporter Code)
    • GST Registration
    • AD Code registration at the port
    • Digital Signature Certificate

    These are compulsory for customs filing and clearance.

    Step 4 — Finalize Purchase with the Japanese Supplier

    When buying from Japan, confirm:

    • Product price and quantity
    • Technical specifications
    • Quality standards (Japanese goods follow strict norms)
    • Incoterms (EXW, FOB, CIF, CIP, DAP, etc.)
    • Payment terms (TT, LC, etc.)
    • Delivery schedule

    Most Indian importers choose CIF, where the Japanese exporter handles shipping and insurance.

    Step 5 — Arrange Shipping

    Japan has fast and efficient transport systems.

    Air Freight

    Best for:

    • Electronics
    • Small machinery
    • High-value goods
    • Spare parts

    Sea Freight

    Best for:

    • Vehicles
    • Heavy equipment
    • Industrial machinery
    • Large-volume shipments

    Choose based on product size, cost, and urgency.

    Step 6 — Collect Export Documents from the Supplier

    Your Japanese supplier must provide:

    • Commercial Invoice
    • Packing List
    • Air Waybill (for air) or Bill of Lading (for sea)
    • Certificate of Origin
    • Insurance Certificate (if shipping under CIF/CIP)
    • Technical or test certificates (if required)

    Check these documents carefully to avoid delays at Indian Customs.

    Step 7 — Customs Clearance in India

    Once goods arrive at an Indian port or airport:

    Filing the Bill of Entry

    Your customs broker uploads all import documents.

    Paying Customs Duties

    You will need to pay:

    • Basic Customs Duty
    • Social Welfare Surcharge
    • IGST
    • Any anti-dumping duty (only for certain products)

    Inspection by Customs

    Customs may check:

    • Product value
    • Product type
    • Safety compliance
    • HS code accuracy

    Release of Goods

    Once payment and verification are completed, customs gives “Out-of-Charge” and the goods are released.

    Step 8 — After the Goods Arrive

    After customs clearance:

    • Keep documents safely for 5 years
    • Update GST input records
    • Check the goods for quality and quantity
    • Confirm safety labels and instructions (especially electronics and tools)
    • Follow India’s rules for selling or using the imported goods

    Proper documentation helps in future audits or returns.

    Document Checklist (Simple Summary)

    Documents from Japanese Supplier

    • Invoice
    • Packing List
    • Air Waybill or Bill of Lading
    • Certificate of Origin
    • Insurance Certificate
    • Technical/Test Reports (if needed)

    Documents for Indian Customs

    • IEC
    • GST Registration
    • AD Code
    • Bill of Entry
    • Duty Payment Receipt
    • Necessary Regulatory Licences (BIS, FSSAI, CDSCO, etc.)

    Saving Mantra Tips for Easy Import

    • Japan follows very strict quality standards — always request product test documents.
    • Avoid under-invoicing — it may lead to heavy penalties.
    • Work with experienced logistics partners familiar with Japanese ports.
    • Keep communication clear with the supplier to avoid shipment mistakes.
    • Maintain soft and hard copies of all documents for future audits.

    Disclaimer

    This guide is for general informational purposes only. Import rules, duties, compliance requirements, and documentation procedures may change at any time. Always verify the latest rules from DGFT, Indian Customs, logistics providers, and certified professionals before importing. Saving Mantra is not responsible for decisions made using this information.

  • Step-by-Step Process for Import from the United Kingdom

    Introduction

    The United Kingdom is a major exporter of high-quality products such as machinery, electronics, cosmetics, pharmaceuticals, automotive parts, luxury goods, and industrial equipment. Importing from the UK to India is common for both small and large businesses.

    This Saving Mantra guide explains the import process in simple, clear steps, so you can manage imports confidently and avoid delays.

    Step-by-Step Process to Import from the UK

    Step 1 — Choose Your Product and Check Import Rules

    Start by identifying the product you want to import. Check:

    • Whether it is allowed to be imported into India
    • Whether it needs special approval (BIS, FSSAI, CDSCO, etc.)
    • Whether any safety standards or certifications apply

    This helps prevent issues at customs.

    Step 2 — Identify the Correct HS Code

    Each product has an HS code.
    This code determines:

    • Customs duties
    • Import restrictions
    • Required documentation

    Choosing the right HS code is one of the most important steps in importing.

    Step 3 — Complete Import Registrations

    Make sure you have the necessary registrations:

    • IEC (Importer Exporter Code)
    • GST Registration
    • AD Code registration at the port
    • Digital Signature Certificate

    These are mandatory for filing customs documents and clearing goods.

    Step 4 — Finalize Your Purchase with the UK Supplier

    When dealing with a UK exporter, confirm:

    • Price and quantity
    • Product quality and specifications
    • Packaging and labelling requirements
    • Incoterms (EXW, FOB, CIF, CIP, DAP)
    • Payment terms (TT, LC, etc.)
    • Delivery timelines

    For new importers, CIF can be easier because it includes shipping and insurance.

    Step 5 — Arrange Shipping

    The UK has strong logistics networks and supports:

    • Air freight (fast, ideal for electronics, cosmetics, small shipments)
    • Sea freight (economical for bulk and heavy shipments)

    Choose the method based on urgency and budget.

    Step 6 — Collect Required Export Documents from the Supplier

    Your UK supplier must provide:

    • Commercial Invoice
    • Packing List
    • Bill of Lading (sea) or Air Waybill (air)
    • Certificate of Origin (if needed)
    • Insurance Certificate (for CIF/CIP terms)
    • Test or conformity certificates (if required for regulated products)

    Always check these documents before shipment.

    Step 7 — Customs Clearance in India

    When the shipment arrives at the Indian airport or seaport:

    Filing Bill of Entry

    Your customs broker submits all documents online to Indian Customs.

    Duty Calculation

    You must pay:

    • Basic Customs Duty
    • Social Welfare Surcharge
    • IGST
    • Any anti-dumping duty (only in special cases)

    Customs Inspection

    Customs may physically check goods to verify:

    • Value
    • Quality
    • Safety compliance

    Out-of-Charge

    After duties and verification, customs releases the goods.

    Step 8 — Post-Import Requirements

    After you receive the goods:

    • Keep your documents safely for audit
    • Claim GST Input Credit (if eligible)
    • Ensure the products meet Indian labelling and safety rules
    • Maintain warranty and service records

    Good compliance avoids future penalties and ensures smooth operations.

    Document Checklist (Simple Summary)

    From the UK Supplier

    • Invoice
    • Packing List
    • Bill of Lading / Air Waybill
    • Certificate of Origin
    • Insurance Certificate
    • Product Test Reports (if needed)

    For Indian Customs

    • IEC
    • GST Registration
    • AD Code
    • Bill of Entry
    • Duty Payment Receipt
    • Regulatory Licences (BIS, CDSCO, FSSAI when required)

    Saving Mantra Tips for Easy Import

    • Verify supplier authenticity before placing an order.
    • Avoid under-invoicing — it causes penalties and delays.
    • Make sure electronic products follow Indian BIS requirements.
    • Use trusted shipping companies and customs brokers.
    • Keep digital and physical copies of all documents for future audits.

    Disclaimer

    This guide is for general informational purposes only. Import regulations, customs duties, product certifications, and documentation requirements may change without notice. Always verify the latest rules with DGFT, Indian Customs, and qualified professionals before importing. Saving Mantra is not responsible for decisions made based on this information.

  • Step-by-Step Process for Road & Railway Transport Advisory

    Introduction

    Road and railway transport form the backbone of domestic logistics in India. Businesses rely on efficient advisory services to ensure timely dispatch, optimized freight cost, safe movement of goods, and compliance with government transport regulations. This guide explains a clear, structured, step-by-step process for Road & Railway Transport Advisory, helping businesses improve supply chain efficiency and reduce operational risks.

    Step-by-Step Process for Road & Railway Transport Advisory

    1. Requirement Assessment & Cargo Profiling

    A transport advisory begins with assessing:

    • Nature of goods (general cargo, bulk, perishable, FMCG, fragile, hazardous, over-dimensional)
    • Volume, weight & palletization
    • Pickup and delivery locations
    • Required delivery timeline
    • Handling sensitivity (temperature, vibration, stacking)

    Cargo profiling determines the right mode, route, and vehicle/wagon type.

    2. Route Feasibility & Mode Selection

    Advisors evaluate the best movement option:

    For Road Transport:

    • Long-haul vs. short-haul optimization
    • Highway connectivity and toll cost analysis
    • Terrain and weather considerations
    • Hub-and-spoke or direct dispatch model

    For Railway Transport:

    • Container train (EXIM/domestic)
    • Open wagons, closed wagons, flat wagons
    • Terminal-to-terminal connectivity
    • Railway schedules & rake availability

    This step ensures the most reliable and economical mode is chosen.

    3. Freight Costing & Vendor Evaluation

    Detailed costing includes:

    Road Freight Parameters:

    • Per km rate
    • Toll charges
    • Driver allowances
    • Loading/unloading charges
    • Transit insurance

    Rail Freight Parameters:

    • Wagon/container charges
    • Terminal handling
    • Railway freight tariff
    • Documentation fee
    • Origin–destination distance slabs

    Advisory services compare multiple vendors, transporters, and rake operators to identify the best cost-to-performance ratio.

    4. Documentation & Regulatory Compliance

    Proper documentation avoids penalties, delays, and compliance violations.

    Required Documents:

    • E-way Bill
    • Tax Invoice
    • Packing List
    • LR (Lorry Receipt) / GR (Goods Receipt)
    • Transit Insurance Policy
    • Railway Receipt (RR)
    • Wagon registration/payment documents (for rail)

    Compliance Considerations:

    • State border rules
    • Overloading restrictions
    • Hazardous goods rules (if applicable)
    • FSSAI norms for food cargo
    • Temperature-controlled logistics guidelines

    5. Packaging, Loading & Handling Supervision

    Advisory teams guide clients on:

    • Suitable packaging material (corrugated boxes, pallets, crates, straps)
    • Weight distribution inside vehicle or wagon
    • Safety standards for fragile/high-value cargo
    • Loading supervision and checklisting
    • Use of forklifts, pallet trucks or cranes where required

    Proper handling prevents damage and reduces insurance claims.

    6. Scheduling, Vehicle/Wagon Allocation & Dispatch Planning

    For Road:

    • Select vehicle type (pickup, tempo, 20–32 ft truck, trailer)
    • Assign driver & crew
    • Set GPS tracking parameters
    • Pre-dispatch inspection

    For Rail:

    • Book container slot or reserve wagons
    • Prepare dispatch schedule
    • Coordinate with ICD/CFS/railway terminal
    • Verify rake readiness and documentation

    7. In-Transit Monitoring

    Real-time monitoring ensures timely delivery and safety.

    Monitoring Includes:

    • GPS tracking
    • Route deviation alerts
    • Driver behavior analysis
    • Weather and traffic updates
    • Railway terminal departure/arrival times

    Advisors provide live updates to businesses for full visibility.

    8. Delivery, Unloading & Proof of Delivery (POD)

    Upon arrival:

    • Unloading under supervision
    • Condition check
    • Photo/video evidence (if required)
    • Obtain POD / Delivery Challan
    • For rail: collect Railway Receipt and gate pass

    Advisors ensure deliveries are smooth and documented properly.

    9. Post-Transport Review & Optimization

    After completing the journey:

    • Validate transporter invoices
    • Analyse transit times
    • Review any delays or incidents
    • Prepare recommendations for cost reduction
    • Suggest route improvements or alternate modes

    This continuous optimization ensures efficient future operations.

    Benefits of Road & Railway Transport Advisory

    • Reduced freight cost
    • Improved delivery timelines
    • Optimized multimodal routing
    • Compliance with state and national transport regulations
    • Better visibility through tracking and reporting
    • Reduced risk of damage and pilferage
    • Vendor performance benchmarking

    How Saving Mantra Supports Transport Advisory

    Saving Mantra offers end-to-end advisory for logistics operations:

    • Route & cost optimization
    • Vendor comparison & contract support
    • E-way bill & documentation assistance
    • Rail freight advisory and rake coordination
    • GPS monitoring & reporting
    • Transport SOP setup for businesses
    • Transit insurance & compliance guidance

    Disclaimer

    This blog provides general information to help users understand the Road & Railway Transport Advisory process. Regulations, documentation requirements, freight tariffs, and safety norms may vary based on region, cargo type, and transport rules. This content should not be treated as legal, regulatory, or logistics advice. For specific compliance or operational requirements, consult transport authorities, railway guidelines, or a certified logistics expert. Saving Mantra can assist with customized advisory based on your business needs.

  • Step-by-Step Process for Import from Korea

    Introduction

    South Korea is famous for high-quality products such as electronics, mobiles, automotive parts, beauty products, chemicals, machines, and home appliances. Importing from Korea to India is common because Korean products are reliable and often come with strong testing and certification standards.

    This Saving Mantra guide gives you a clear and easy step-by-step explanation of the complete import process.

    Step-by-Step Process to Import from Korea

    Step 1 — Finalize Your Product and Check Rules

    Before importing, decide what you want to buy and check:

    • If the product is allowed to be imported
    • If it needs BIS approval (common for electronics)
    • If FSSAI or CDSCO approval is needed (for food, health, or medical items)
    • Whether the product requires special safety certificates

    Knowing the rules early avoids customs issues.

    Step 2 — Identify the Correct HS Code

    Every product has an HS code which tells customs:

    • What duty you must pay
    • Whether the product is restricted
    • What documents are required

    HS code accuracy is very important for a smooth import.

    Step 3 — Complete Import Registrations

    To import legally into India, you must have:

    • IEC (Importer Exporter Code)
    • GST Registration
    • AD Code registered at the port
    • Digital Signature Certificate

    These are required for filing customs documents and clearing the goods.

    Step 4 — Confirm Order with the Korean Supplier

    When you choose a Korean manufacturer or exporter, finalise important details:

    • Product price
    • Quantity
    • Quality requirements
    • Incoterms (EXW, FOB, CIF, CIP, DAP)
    • Payment terms (TT, LC, etc.)
    • Delivery timeline

    For new importers, CIF (includes shipping + insurance) is usually safer and easier.

    Step 5 — Arrange Shipping

    South Korea has excellent ports and shipping options.

    Air Freight

    Best for:

    • Electronics
    • Cosmetics
    • Samples
    • Small but valuable items

    Sea Freight

    Best for:

    • Bulk shipments
    • Heavy goods
    • Machinery

    Choose based on urgency, cost, and product type.

    Step 6 — Collect Export Documents from the Supplier

    Your Korean supplier must provide:

    • Commercial Invoice
    • Packing List
    • Bill of Lading (sea) or Air Waybill (air)
    • Certificate of Origin
    • Test certificates (if needed)
    • Insurance Certificate (depending on Incoterm)

    Check these documents carefully before shipment.

    Step 7 — Customs Clearance in India

    When the goods arrive at an Indian port or airport, the following steps happen:

    Filing the Bill of Entry

    Your customs broker submits the import documents online.

    Duty Payment

    You will pay:

    • Basic Customs Duty
    • Social Welfare Surcharge
    • IGST
    • Any additional duty (if applicable)

    Customs Inspection

    Customs may check the goods for:

    • Product quality
    • Correct classification
    • Safety and legal requirements

    Release of Goods

    Once duties are paid and everything is verified, customs gives “Out-of-Charge,” allowing you to take delivery.

    Step 8 — Post-Import Compliance

    After receiving your goods:

    • Keep all import documents safely for future audits
    • Claim GST input credit (if eligible)
    • Make sure products meet Indian safety and labelling norms
    • Maintain warranty and service records

    Proper compliance helps avoid penalties later.

    Document Checklist (Simple Summary)

    From the Korean Supplier

    • Invoice
    • Packing List
    • Air Waybill / Bill of Lading
    • Certificate of Origin
    • Insurance Certificate
    • Test / Conformity Reports (if required)

    For Indian Customs

    • IEC
    • GST Registration
    • AD Code
    • Bill of Entry
    • Duty Payment Receipts
    • Approvals (BIS, CDSCO, FSSAI etc., if needed)

    Saving Mantra Tips for Smooth Import

    • Always verify Korean supplier certifications (KFDA, KC Mark, etc.).
    • Avoid under-invoicing—it leads to penalties.
    • Check product labelling requirements before shipping.
    • Choose reliable freight forwarders familiar with Korean ports.
    • Maintain document transparency for faster customs clearance.

    Disclaimer

    This guide is for general informational purposes only. Import rules, customs duties, regulatory approvals, and documentation requirements may change at any time. Always verify the latest procedures with DGFT, Indian Customs, logistics providers, and certified professionals before importing. Saving Mantra is not responsible for decisions made using this information.

  • Step-by-Step Process for Air Transport Advisory

    Introduction

    Air transport advisory helps businesses, logistics operators, e-commerce brands, and exporters optimize their air cargo operations with efficient routing, compliant documentation, and seamless airline coordination. This guide explains the complete step-by-step process followed in Air Transport Advisory, enabling companies to enhance delivery speed, reduce freight cost, and maintain international compliance.

    Step-by-Step Process for Air Transport Advisory

    1. Requirement Analysis & Cargo Profiling

    The advisory process begins by understanding:

    • Cargo type (general, perishable, dangerous goods, pharma, high-value, oversized)
    • Shipment weight & volume
    • Packaging requirements
    • Temperature or handling sensitivity
    • Destination and delivery deadlines

    Profiling the cargo correctly ensures accurate compliance and cost planning.

    2. Route Feasibility & Mode Assessment

    Air advisory experts evaluate:

    • Best routes (direct / transit airports)
    • Airline capacity and availability
    • Transit time vs. cost comparison
    • Aircraft type suitability (narrow-body, wide-body, freighter)
    • Seasonal capacity constraints

    This enables selection of the fastest and most economical route.

    3. Air Freight Costing & Carrier Selection

    The advisory team prepares a structured costing sheet covering:

    • Air freight charges
    • Fuel surcharge
    • Security fee
    • Handling charges
    • AWB fee
    • Airport terminal charges
    • Customs examination charges
    • Optional: insurance premium

    Carriers are evaluated on reliability, transit times, load factor, and cost efficiency.

    4. Regulatory & Documentation Compliance

    Correct documentation is critical for air cargo. Advisory support includes:

    • Commercial Invoice
    • Packing List
    • Air Waybill (AWB)
    • Shipper’s Letter of Instruction (SLI)
    • Dangerous Goods Declaration (if applicable)
    • Export declarations
    • Insurance certificate
    • Certificates of origin or product-specific approvals

    Ensuring compliance avoids delays, penalties, or offloading of cargo.

    5. Cargo Packaging, Marking & Labelling Review

    Advisory teams guide on:

    • IATA-approved packaging
    • Shock-resistant or temperature-sensitive packaging
    • DG cargo packaging norms
    • Export labels, barcodes, and hazard labels
    • Palletisation standards and shrink wrapping

    Proper packaging ensures safety and meets airline acceptance criteria.

    6. Airline Booking & Space Confirmation

    A professional advisory team coordinates with carriers to:

    • Block cargo space
    • Select flight schedules
    • Confirm AWB number
    • Complete acceptance cut-off formalities
    • Monitor space restrictions during peak seasons

    Early booking ensures price stability and guaranteed uplift.

    7. Airport Handling & Customs Coordination

    Advisory teams manage:

    • Pre-shipment inspection
    • Security scanning
    • Documentation submission at airline counter
    • Customs clearance
    • X-ray screening / ETD
    • Cargo terminal handling
    • Handing over cargo before cut-off

    Proper coordination reduces dwell time at terminals.

    8. Real-Time Tracking & Flight Monitoring

    After cargo uplift, live monitoring includes:

    • Flight departure & arrival updates
    • Transit airport monitoring
    • Airline irregularity reports (offload, delay, damage)
    • POD (Proof of Delivery) updates

    Advisory teams communicate updates proactively until final delivery.

    9. Post-Shipment Compliance & Reporting

    After shipment completion:

    • Generate tracking report
    • Review flight performance
    • Validate freight invoice
    • Analyze cost vs. actual
    • Create advisory report for efficiency improvement

    This step helps businesses optimise future air shipments.

    Benefits of Air Transport Advisory

    • Faster delivery planning
    • Reduced freight cost through optimized routing
    • Accurate documentation & regulatory compliance
    • Minimised delays & penalties
    • Professional coordination with airlines & airports
    • Better visibility & tracking control
    • Optimal use of cargo space and packaging standards

    How Saving Mantra Supports Air Transport Advisory

    Saving Mantra provides end-to-end advisory covering:

    • Cargo assessment & route planning
    • Airline negotiation
    • Freight rate optimization
    • Documentation & compliance management
    • Handling coordination at airports
    • Tracking & performance reporting

    Designed for exporters, importers, e-commerce brands, and logistics companies.

    Disclaimer

    This blog offers general guidance on the Air Transport Advisory process. Regulations, airport procedures, airline policies, and documentation requirements may vary by country, airport, product type, and time. This content should not be treated as legal, aviation, or customs advice. For case-specific compliance, consult IATA guidelines, local customs authorities, airline regulations, or a qualified logistics and aviation professional. Saving Mantra provides advisory support tailored to individual business needs.

  • Step-by-Step Process for Import from Hong Kong

    Introduction

    Hong Kong is a global trade hub known for electronics, gadgets, clothing, accessories, toys, and small machinery. Importing from Hong Kong to India is popular because prices are competitive and shipments are fast.

    This Saving Mantra guide explains the entire import process in simple language, so businesses and beginners can understand how to import safely and legally.

    Step-by-Step Process to Import from Hong Kong

    Step 1 — Decide What You Want to Import

    First, choose the product clearly and check:

    • Whether it is allowed to be imported into India
    • Whether it needs special certification (like BIS for electronics, FSSAI for food items)
    • Whether there are any restrictions

    Knowing this early saves money and prevents customs delays.

    Step 2 — Find the Correct HS Code

    Every product has an HS code.
    This code decides:

    • What customs duty you will pay
    • Whether the product is regulated
    • What documents you need

    Choose the correct HS code before placing an order.

    Step 3 — Get Import Registrations

    To import into India, make sure you have:

    • IEC (Importer Exporter Code)
    • GST Registration
    • AD Code registered at the port
    • Digital Signature Certificate

    These are compulsory for filing customs documents.

    Step 4 — Finalize Order with Your Hong Kong Supplier

    When you agree on the purchase, confirm:

    • Price
    • Product quality
    • Incoterms (such as EXW, FOB, CIF, DAP)
    • Delivery time
    • Payment terms (TT, PayPal, LC, etc.)

    For first-time importers, CIF (shipping + insurance included) is usually safer.

    Step 5 — Arrange Shipping

    Hong Kong supports both air freight and sea freight.

    Air Freight

    Fast, suitable for electronics, mobile accessories, and small items.

    Sea Freight

    Cheaper for bulk goods, clothing, toys, and general merchandise.

    Choose the shipping method based on budget, speed, and product type.

    Step 6 — Collect Export Documents from the Supplier

    Your Hong Kong supplier must provide:

    • Commercial Invoice
    • Packing List
    • Air Waybill (for air) or Bill of Lading (for sea)
    • Certificate of Origin (if required)
    • Test or compliance certificates (if necessary)

    Always check documents before the shipment leaves Hong Kong.

    Step 7 — Customs Clearance in India

    Once goods reach the Indian port/airport:

    Filing the Bill of Entry

    Your customs broker files all documents with customs.

    Duty Calculation

    You must pay:

    • Basic Customs Duty
    • Social Welfare Surcharge
    • IGST
    • Any anti-dumping duty (only for special cases)

    Inspection

    Customs may physically check goods to confirm value and safety.

    Out-of-Charge

    After duties and verification, customs releases the goods.

    Step 8 — After Import Completion

    Once you receive the goods:

    • Keep all documents safely
    • Update GST records
    • Check product quality and quantity
    • Follow Indian regulations for selling or using the product

    Good record-keeping helps with audits and future imports.

    Document Checklist (Simple List)

    From Hong Kong Supplier

    • Commercial Invoice
    • Packing List
    • Air Waybill / Bill of Lading
    • Certificate of Origin
    • Compliance Certificates (if needed)

    For Indian Customs

    • IEC
    • GST Registration
    • AD Code
    • Bill of Entry
    • Duty Payment Receipt
    • Product-specific licences (if required)

    Saving Mantra Tips for Smooth Import

    • Avoid under-invoicing — it causes penalties.
    • Always check product quality when working with new suppliers.
    • Use trusted shipping and customs brokers.
    • Avoid restricted or counterfeit goods — Hong Kong markets often sell mixed-quality items.
    • Maintain all documents for at least five years.

    Disclaimer

    This guide is for general information only. Import rules, customs duties, certificates, and procedures may change anytime. Always verify the latest requirements with DGFT, Indian Customs, and certified professionals before importing. Saving Mantra is not responsible for business decisions made using this information.

  • Step-by-Step Process for Importing Goods into India

    Introduction

    Importing goods into India offers new opportunities for businesses to source better-quality products globally. But to avoid customs delays, penalties, or compliance issues, you must follow a structured import process. This guide explains each step clearly so you can handle imports confidently, whether you are a startup, SME, trader, or manufacturer.

    1. Obtain Importer-Exporter Code (IEC)

    IEC issued by DGFT is mandatory for all importers.
    Steps:

    • Apply online through DGFT portal
    • Provide PAN, Aadhaar, bank details
    • IEC activates instantly once issued

    Without IEC, customs will not release your shipments.

    2. Identify Supplier & Finalize Product Details

    Research and shortlist foreign suppliers. Confirm:

    • Product specifications
    • Quality certifications (CE, ISO, RoHS, etc.)
    • Payment terms (Advance, LC, TT)
    • Price and minimum order quantity
    • Packaging details
    • Delivery schedule

    Always request product samples before bulk order.

    3. Determine Incoterms & Sign Purchase Contract

    Incoterms define responsibilities of buyer and seller. Common ones:

    • EXW – Buyer handles everything
    • FOB – Seller handles loading at port
    • CIF – Seller handles freight & insurance
    • DAP/DDP – Door delivery options

    Proper Incoterms avoid hidden costs and disputes.

    4. Arrange Freight & Insurance

    Depending on the agreement:

    • Book sea/air freight
    • Arrange cargo insurance (recommended for all imports)
    • Receive booking confirmation, ETA, and tracking details

    Insurance protects against loss, theft, or damage during transit.

    5. Collect Import Documents

    Supplier must send:

    • Commercial Invoice
    • Packing List
    • Air Waybill / Bill of Lading
    • Certificate of Origin (if required)
    • Insurance Certificate
    • Technical/Compliance Certificates

    Importer documents:

    • IEC, GSTIN, PAN
    • KYC
    • CHA authorisation

    6. File Bill of Entry with Customs

    Your Customs House Agent (CHA) files the Bill of Entry electronically through ICEGATE.
    Customs verifies:

    • HS Code
    • View & assess duties
    • Product classification
    • Restrictions (if any)

    Customs may order examination, sampling, or valuation checks.

    7. Pay Duties & Taxes

    Based on HS code, you pay:

    • Basic Customs Duty (BCD)
    • Social Welfare Surcharge
    • IGST (eligible for ITC if used for business)
    • Anti-Dumping Duty / Safeguard Duty (if applicable)

    Once duties are paid and inspection cleared, customs issues Out-of-Charge (OOC).

    8. Delivery & Post-Clearance Compliance

    • Collect goods from CFS/port
    • Update inventory
    • Record landed cost (product + freight + insurance + duties)
    • Maintain all import documents for 8 years
    • Claim IGST input tax credit (if eligible)

    Proper post-clearance compliance is essential for audits and tax filings.

    Quick Checklist

    • IEC
    • Purchase Order / Contract
    • Commercial Invoice
    • Packing List
    • Bill of Lading / AWB
    • Insurance Certificate
    • Certificate of Origin
    • CHA Authorization
    • Bill of Entry
    • Duty Challans

    Common Mistakes to Avoid

    • Wrong HS code → excess duty or penalties
    • Missing invoice details
    • Not specifying Incoterms clearly
    • Importing restricted items without licenses
    • Forgetting insurance
    • Incorrect valuation → customs objection

    How Saving Mantra Helps

    Saving Mantra provides end-to-end import services:

    • IEC & DGFT compliance
    • HS code classification
    • Documentation & vendor verification
    • Freight coordination
    • CHA handling & customs clearance
    • GST compliance for imports
    • Landed cost calculation

    Disclaimer

    This blog provides general information to help readers understand the import process in India. Regulations, duties, and documentation requirements may change or vary by product category. This content should not be considered legal, tax, or customs advice. For case-specific guidance, consult DGFT, CBIC, a licensed Customs House Agent (CHA), or a qualified compliance professional. Saving Mantra can assist with personalized import support tailored to your business needs.

  • Step-by-Step Process for Ayurveda Products Export

    Step 1 — Determine the Category of Ayurveda Product

    Ayurveda products are classified into:

    1. Classical Ayurvedic Medicines (per Ayurveda texts)
    2. Proprietary Ayurvedic Medicines
    3. Ayurvedic Cosmetics (herbal skin, hair, personal care)
    4. Herbal/Nutraceutical Supplements
    5. Ayurvedic Oils & Extracts

    Each category has different export documentation requirements, especially for regulated markets like EU, USA, Canada, and Australia.

    Step 2 — Obtain Manufacturing & Quality Certifications

    Before exporting, the manufacturer/exporter must have:

    Mandatory Certifications

    • AYUSH Manufacturing License (State AYUSH Department)
    • GMP Certificate (Good Manufacturing Practices) under Schedule T
    • Free Sale Certificate (if exporting proprietary medicines)

    Optional but Highly Recommended Certifications

    • WHO-GMP
    • HACCP
    • ISO 22000 / ISO 9001
    • Organic certification (for herbal/organic products)
    • USFDA compliance (for nutraceutical exports)

    These certifications boost trust and meet foreign import requirements.

    Step 3 — Product Testing & Labeling Compliance

    India Requirements

    • Label must include:
      • Ingredients & formulation
      • Batch no. & expiry
      • Manufacturer & license no.
      • Net weight/volume
      • Caution statements

    International Requirements

    • Some countries require:
      • Certificate of Analysis (CoA)
      • Heavy metal testing
      • Microbiological testing
      • Certificate of Origin
      • MSDS (Material Safety Data Sheet) for oils and extracts

    Always check importing country regulations (EU, USA, Middle East, ASEAN).

    Step 4 — Register with DGFT & Apply for IEC

    To export any product from India, you must have:

    Step 5 — Prepare Export Documentation

    Required documents include:

    Export Documents

    • Commercial Invoice
    • Packing List
    • Purchase Order / Letter of Intent
    • Shipping Bill
    • Bill of Lading / Airway Bill
    • Certificate of Origin
    • Insurance Certificate
    • e-BRC after export

    Regulatory Documents

    • AYUSH License
    • GMP Certificate
    • Free Sale Certificate (if required)
    • CoA (Certificate of Analysis)
    • MSDS for essential oils/extracts
    • Phytosanitary Certificate (for plant-based products)
    • Organic certification (if applicable)

    Step 6 — Understand Country-Specific Regulatory Requirements

    USA

    • FDA compliance for dietary supplements
    • GMP under 21 CFR Part 111
    • Lab test reports for heavy metals

    EU

    • Strict cosmetic regulation (EU 1223/2009)
    • Safety assessment & PIF file (for cosmetics)
    • Notification on CPNP portal

    Middle East

    • Halal certification (if required)
    • Product registration under local regulatory authority

    ASEAN

    • ASEAN Cosmetic Directive compliance

    Ignoring these rules may result in shipment rejection.

    Step 7 — Choose the Right HS Code & Shipping Category

    Correct classification is essential for:

    • Customs approval
    • Duty calculation
    • Country-specific import restrictions

    Examples:

    • Ayurvedic medicines: HS Code 3004
    • Herbal extracts: HS Code 1302
    • Cosmetics: HS Code 3304 / 3305
    • Nutraceuticals: HS Code 2106

    Step 8 — Packaging, Labelling & Branding for Export

    Follow export-compliant packaging standards:

    • Tamper-proof packaging
    • Moisture-resistant materials
    • International labeling norms
    • English translation mandatory

    Special packaging needed for liquid extracts & oils.

    Step 9 — File Shipping Bill on ICEGATE

    1. Hire CHA or self-file through ICEGATE portal
    2. Submit invoice, packing list, HS code
    3. Declare scheme benefits, if applicable (RoDTEP)
    4. Customs will inspect and approve shipment
    5. Generate Let Export Order (LEO)

    Step 10 — Export the Shipment

    Once cleared:

    • Goods are loaded for export
    • Shipping line issues Bill of Lading
    • Exporter shares documents with buyer
    • Bank receives export proceeds (forex)

    Step 11 — Claim Export Incentives (if applicable)

    Exporters may benefit from:

    • RoDTEP Scheme
    • TMA Scheme (for some agricultural/herbal items)
    • Advance Authorisation for duty-free raw materials

    File claims using DGFT and ICEGATE portals.

    Step 12 — Maintain Post-Export Compliance

    • Keep records for 5 years
    • File e-BRC
    • Update DGFT annual returns, if applicable
    • Maintain AYUSH regulatory compliance

    Documents Required (Summary Table)

    TypeDocuments
    MandatoryIEC, AYUSH License, GMP Certificate
    Export DocsInvoice, Packing List, BL/AWB, Shipping Bill, CoO
    Quality DocsCoA, MSDS, test reports
    AdditionalOrganic/Halal certification, FSC, insurance

    Timeline Overview

    StageDuration
    Licensing & certification1–3 months
    Export documentation & testing7–20 days
    Customs clearance1–3 days
    Shipping & deliveryBased on destination

    Common Mistakes to Avoid

    ❌ Exporting without checking foreign regulations
    ❌ Inaccurate HS code selection
    ❌ Missing quality certificates (CoA, heavy metal tests)
    ❌ Improper packaging causing leakage/rejection
    ❌ Incomplete AYUSH documentation
    ❌ Not registering cosmetics in destination country

    Benefits of Exporting Ayurveda Products

    • High global demand
    • Low manufacturing cost
    • Strong Indian Ayurveda brand
    • Inclusion in wellness & holistic health markets
    • High repeat orders due to consumer loyalty

    Saving Mantra — Ayurveda Export Support (CTA)

    We help exporters with:

    • AYUSH and GMP documentation
    • Export product compliance
    • DGFT registration and IEC
    • HS code classification
    • Export documentation & customs filing
    • International regulatory guidance

    CTA for WordPress:
    <a href="/contact">Get Expert Assistance for Ayurveda Products Export</a>

    FAQ

    Q: Do I need an AYUSH license to export Ayurveda cosmetics?
    A: Not always. Cosmetics require cosmetic manufacturing license, not AYUSH.

    Q: Can individuals export Ayurveda products?
    A: Only if they hold IEC and proper manufacturing or trading documents.

    Q: Are Ayurveda medicines allowed in all countries?
    A: No. Some countries treat them as drugs; registration may be required.

    Q: Do nutraceutical Ayurvedic products need FDA approval?
    A: For USA export, they must comply with FDA dietary supplement rules.

    Excerpt (Short WordPress Summary)

    A complete step-by-step guide to exporting Ayurveda products, including documentation, AYUSH compliance, international regulations, customs procedures, labeling requirements, and export incentives.

    Disclaimer (Add at end of post)

    Disclaimer: This article is for general informational purposes only and does not constitute legal, medical, regulatory, or professional advice. Requirements for exporting Ayurveda products vary across countries and may change through official notifications. Exporters should verify the latest DGFT, AYUSH, and importing-country regulations or consult a qualified expert before proceeding. Saving Mantra assumes no responsibility for errors, omissions, or outcomes based on this content.