Step-by-Step Process for Filing Change in Company Address
Step 1: Identify the Nature of Address Change
Determine whether the change is:
- Within city limits
- Outside city limits but same ROC
- Different ROC or state
This determines the MCA forms and approvals required.
Step 2: Conduct Board Meeting
- Pass a Board Resolution approving the change of registered office
- Authorize a director/company secretary to file forms
(Board resolution is mandatory in all cases)
Step 3: Obtain Shareholders’ Approval (If Required)
Required when:
- Change is outside city limits
- Change involves ROC or state change
- Conduct EGM
- Pass Special Resolution
Step 4: Prepare Address Proof Documents
Collect and prepare:
- Utility bill (electricity/water/gas – not older than 2 months)
- Rent agreement or sale deed
- No Objection Certificate (NOC) from owner
- Address proof of authorized signatory
Step 5: File MCA Form INC-22
- File Form INC-22 with MCA
- Attach:
- Board resolution
- Address proof documents
- NOC from owner
Timeline:
👉 Within 30 days of address change
Step 6: File MGT-14 (If Applicable)
- Mandatory for:
- Address change outside city
- ROC or state change
Attach:
- Special resolution
- EGM notice & minutes
Step 7: ROC Approval & Confirmation
- ROC verifies documents
- On approval:
- New registered office reflects on MCA portal
- Certificate issued (in case of ROC/state change)
Step 8: Update Address with Other Authorities
After MCA approval, update address with:
- PAN & TAN
- GST department
- Banks
- PF & ESIC
- Letterheads, invoices, website
Documents Required for Company Address Change
- Board resolution
- Special resolution (if applicable)
- Utility bill
- Rent agreement or sale deed
- NOC from owner
- INC-22 & MGT-14 forms
Penalty for Non-Compliance
| Default | Penalty |
|---|---|
| Delay in filing INC-22 | ₹1,000 per day |
| Maximum penalty | ₹1,00,000 |
Non-filing may also lead to notices and legal action.
Benefits of Timely Address Change Filing
- Ensures statutory compliance
- Avoids MCA penalties
- Smooth audits & inspections
- Accurate government communication
- Improves business credibility
How Saving Mantra Helps
Saving Mantra provides complete address change compliance support, including:
- Board & shareholder resolution drafting
- MCA form filing (INC-22, MGT-14)
- ROC coordination
- PAN, GST & statutory updates
- End-to-end compliance management
Frequently Asked Questions (FAQs)
Q1. Is it mandatory to inform MCA about address change?
Yes, any change in registered office must be filed with MCA.
Q2. Can a company change its address without board approval?
No, board approval is compulsory.
Q3. How long does ROC take to approve address change?
Usually 3–7 working days, depending on the type of change.
Q4. Can address be changed to a residential property?
Yes, with valid address proof and owner’s NOC.
Disclaimer
This article is for informational purposes only and does not constitute legal advice. Procedures and rules may change as per MCA notifications. For accurate and updated compliance, consult Saving Mantra professionals.