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Step-by-Step Process for Fruit Export

Written by

Financial Analyst

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Exporting fresh fruits from India is a growing business opportunity due to high international demand. However, fruits are perishable goods, so exporters must follow strict quality standards, proper packing, and cold chain management.
Here is a simple step-by-step guide to help you start fruit export smoothly.

Step 1: Complete Basic Registrations

To export fruits, you need:

  • IEC (Import Export Code)
  • GST Registration
  • Bank AD Code at the port of export
  • APEDA Registration (mandatory for fruits and perishables)

APEDA provides guidelines, packaging standards, and export support.

Step 2: Select the Fruits for Export

Choose fruits that have good demand and can handle international transport, such as:

  • Mangoes
  • Grapes
  • Bananas
  • Pomegranates
  • Apples
  • Oranges
  • Papaya
  • Guava

Check the import country’s quality and size requirements.

Step 3: Source Fruits from Certified Farms

Ensure fruits come from farms that follow:

  • Good Agricultural Practices (GAP)
  • Food safety standards
  • Proper cleaning and sorting methods
  • Minimal pesticide residue

Some countries require Global GAP Certification.

Step 4: Clean, Sort, Grade, and Treat the Fruits

Follow essential pre-export steps:

  • Wash and clean fruits
  • Sort by size and quality
  • Remove damaged or overripe fruits
  • Treat with approved chemicals (if required by importing country)
  • Waxing for shine and longer shelf life (for certain fruits)

This increases export acceptance.

Step 5: Use Export-Quality Packaging

Proper packing is critical for freshness and safety. Use:

  • Ventilated cartons
  • Food-grade boxes
  • Plastic trays or nets
  • Cushioning materials
  • Temperature-controlled packaging

Every box must include labels with:

  • Fruit name
  • Variety
  • Weight
  • Exporter details
  • Origin (Made in India)
  • Handling instructions

Step 6: Maintain Cold Chain Management

For perishable fruits like grapes, mangoes, and berries:

  • Use pre-cooling units
  • Keep temperature between recommended ranges
  • Store in refrigerated warehouses
  • Transport using reefers or cold vans

Proper temperature helps avoid spoilage.

Step 7: Obtain Phytosanitary Certificate (PSC)

A Phytosanitary Certificate is mandatory for fruit export.
Issued by the Plant Quarantine Department, it confirms the fruits are free from:

  • Pests
  • Diseases
  • Contamination

Some countries require additional lab tests.

Step 8: Prepare Export Documents

Prepare and submit:

  • Commercial Invoice
  • Packing List
  • IEC
  • APEDA Certificate
  • Phytosanitary Certificate
  • Certificate of Origin (if needed)
  • Bank AD Code
  • Shipping Bill (generated via ICEGATE)

Correct documentation ensures smooth customs clearance.

Step 9: Book Shipment and Transport to Port/Airport

Fruits are usually exported through:

  • Air cargo → Faster but costlier, ideal for highly perishable fruits
  • Reefer containers (Cold containers) → Cheaper for bulk shipments

Ensure correct temperature and handling during transit.

Step 10: Customs Clearance

At the port or airport:

  • File shipping bill online
  • Present documents
  • Provide samples if required
  • Get customs approval

Once cleared, fruits are shipped to the buyer.

Step 11: Delivery, Payment & E-BRC

After delivery:

  • Buyer makes payment
  • Bank verifies export documents
  • Exporter receives foreign currency
  • E-BRC (Bank Realisation Certificate) is generated

This is required for DGFT incentives and records.

Why Fruit Export Is Growing

  • High demand in Gulf, Europe, and Asia
  • Government incentives
  • Improved cold chain technology
  • Strong market for Indian fruits like mango and grapes

FAQ

Q1. Which is the best fruit for export from India?
Mangoes, grapes, bananas, and pomegranates are among the top exported fruits.

Q2. Is APEDA registration mandatory?
Yes, APEDA registration is compulsory for exporting fruits.

Q3. Air or sea — which is better for fruit export?
Air is best for highly perishable fruits; sea is more cost-effective for durable fruits.

⚠ Disclaimer

This article provides general information about the fruit export process. Requirements may vary based on buyer standards, importing country rules, and customs procedures. Exporters should consult logistics experts, APEDA officials, or export consultants before shipping goods.

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