Saving Mantra Blogs

Step-by-Step Process for Import from the United Kingdom

Written by

Financial Analyst

in

Introduction

The United Kingdom is a major exporter of high-quality products such as machinery, electronics, cosmetics, pharmaceuticals, automotive parts, luxury goods, and industrial equipment. Importing from the UK to India is common for both small and large businesses.

This Saving Mantra guide explains the import process in simple, clear steps, so you can manage imports confidently and avoid delays.

Step-by-Step Process to Import from the UK

Step 1 — Choose Your Product and Check Import Rules

Start by identifying the product you want to import. Check:

  • Whether it is allowed to be imported into India
  • Whether it needs special approval (BIS, FSSAI, CDSCO, etc.)
  • Whether any safety standards or certifications apply

This helps prevent issues at customs.

Step 2 — Identify the Correct HS Code

Each product has an HS code.
This code determines:

  • Customs duties
  • Import restrictions
  • Required documentation

Choosing the right HS code is one of the most important steps in importing.

Step 3 — Complete Import Registrations

Make sure you have the necessary registrations:

  • IEC (Importer Exporter Code)
  • GST Registration
  • AD Code registration at the port
  • Digital Signature Certificate

These are mandatory for filing customs documents and clearing goods.

Step 4 — Finalize Your Purchase with the UK Supplier

When dealing with a UK exporter, confirm:

  • Price and quantity
  • Product quality and specifications
  • Packaging and labelling requirements
  • Incoterms (EXW, FOB, CIF, CIP, DAP)
  • Payment terms (TT, LC, etc.)
  • Delivery timelines

For new importers, CIF can be easier because it includes shipping and insurance.

Step 5 — Arrange Shipping

The UK has strong logistics networks and supports:

  • Air freight (fast, ideal for electronics, cosmetics, small shipments)
  • Sea freight (economical for bulk and heavy shipments)

Choose the method based on urgency and budget.

Step 6 — Collect Required Export Documents from the Supplier

Your UK supplier must provide:

  • Commercial Invoice
  • Packing List
  • Bill of Lading (sea) or Air Waybill (air)
  • Certificate of Origin (if needed)
  • Insurance Certificate (for CIF/CIP terms)
  • Test or conformity certificates (if required for regulated products)

Always check these documents before shipment.

Step 7 — Customs Clearance in India

When the shipment arrives at the Indian airport or seaport:

Filing Bill of Entry

Your customs broker submits all documents online to Indian Customs.

Duty Calculation

You must pay:

  • Basic Customs Duty
  • Social Welfare Surcharge
  • IGST
  • Any anti-dumping duty (only in special cases)

Customs Inspection

Customs may physically check goods to verify:

  • Value
  • Quality
  • Safety compliance

Out-of-Charge

After duties and verification, customs releases the goods.

Step 8 — Post-Import Requirements

After you receive the goods:

  • Keep your documents safely for audit
  • Claim GST Input Credit (if eligible)
  • Ensure the products meet Indian labelling and safety rules
  • Maintain warranty and service records

Good compliance avoids future penalties and ensures smooth operations.

Document Checklist (Simple Summary)

From the UK Supplier

  • Invoice
  • Packing List
  • Bill of Lading / Air Waybill
  • Certificate of Origin
  • Insurance Certificate
  • Product Test Reports (if needed)

For Indian Customs

  • IEC
  • GST Registration
  • AD Code
  • Bill of Entry
  • Duty Payment Receipt
  • Regulatory Licences (BIS, CDSCO, FSSAI when required)

Saving Mantra Tips for Easy Import

  • Verify supplier authenticity before placing an order.
  • Avoid under-invoicing — it causes penalties and delays.
  • Make sure electronic products follow Indian BIS requirements.
  • Use trusted shipping companies and customs brokers.
  • Keep digital and physical copies of all documents for future audits.

Disclaimer

This guide is for general informational purposes only. Import regulations, customs duties, product certifications, and documentation requirements may change without notice. Always verify the latest rules with DGFT, Indian Customs, and qualified professionals before importing. Saving Mantra is not responsible for decisions made based on this information.

More posts