A Private Limited Company (Pvt Ltd) is one of the most trusted business structures in India. It offers limited liability, separate legal identity, strong credibility, and easy fundraising options.
Whether you are a startup founder, a growing business, or restructuring an existing entity, understanding the exact incorporation steps helps ensure quick and smooth compliance.
This blog explains the complete, practical process for registering a Private Limited Company using the MCA SPICe+ framework (Part A + Part B), along with required documents, timelines, and post-incorporation tasks.
1. Understand Eligibility Requirements
To register a Private Limited Company in India, you must meet the basic criteria:
- Minimum 2 directors (at least 1 must be an Indian resident)
- Minimum 2 shareholders (directors can also be shareholders)
- Valid registered office address in India
- Unique company name as per MCA guidelines
- Proper ID, address proof & digital signature (DSC) of all applicants
2. Obtain Digital Signature Certificate (DSC)
DSC is mandatory for digitally signing incorporation forms.
Documents required:
- PAN
- Aadhaar / Address proof
- Email ID & Mobile (for OTP verification)
- Photograph
Each director and shareholder must hold a DSC.
3. Apply for Director Identification Number (DIN)
DIN is allotted to proposed directors.
- If the person is new, DIN is allotted directly through the SPICe+ form.
- If DIN exists, simply provide the DIN number.
No separate DIN form is needed for new incorporations.
4. File SPICe+ Part A – Name Reservation
SPICe+ Part A allows you to reserve your company name.
Name rules:
- Must be unique
- Should not violate trademarks
- Must match the company’s main business activity
- Must end with “Private Limited”
Once approved, the name is reserved for further filing.
5. Prepare Documents for SPICe+ Part B
You must collect and prepare all supporting documents for the company, directors, and shareholders.
Documents Required for Directors/Shareholders
- PAN
- Aadhaar
- Address proof (electricity bill, bank statement, etc.)
- Email ID & mobile number
- Passport (if NRI/foreign national)
- Recent photograph
Documents for Registered Office
- Rent agreement / ownership proof
- Utility bill (not older than 2 months)
- NOC from property owner
Company Documents
- MoA (Memorandum of Association)
- AoA (Articles of Association)
- Declaration and consent from directors
- Capital structure & shareholding details
6. Complete SPICe+ Part B – Main Incorporation Form
Part B includes essential details such as:
- Registered office
- Capital structure
- Share allocation
- Number of directors
- Main business activities
- Attachments + DSC signatures
SPICe+ Part B is integrated with:
- eMoA (INC-33)
- eAoA (INC-34)
- AGILE-PRO (for GSTIN, EPFO, ESIC, bank account initiation)
- INC-9 (declaration)
This reduces duplication and speeds up registration.
7. File AGILE-PRO for Mandatory Registrations
AGILE-PRO enables:
- GST registration
- EPF registration
- ESIC registration
- Professional Tax (in applicable states)
- Bank account setup
- Opening of Shops & Establishment license (in specific states)
This is a single-window compliance integration offered by MCA.
8. Upload Incorporation Forms & Pay MCA Fees
Once SPICe+ Part B, MoA, AoA and linked forms are completed:
✔ Upload all forms on the MCA portal
✔ Pay the prescribed stamp duty & filing fees
✔ Track the Service Request Number (SRN)
The Registrar of Companies (ROC) reviews and verifies the submission.
9. Certificate of Incorporation (COI) Issued
If everything is approved, MCA issues:
- Certificate of Incorporation
- Corporate Identification Number (CIN)
- PAN & TAN (auto-generated)
This marks the official formation of the Private Limited Company.
10. Post-Incorporation Compliance
Once the company is incorporated, you must complete key activities:
a. Open Company Bank Account
Provide COI, MoA, AoA, PAN & KYC documents to the bank.
b. File INC-20A – Commencement of Business
Must be filed within 180 days confirming subscription money received.
c. Maintain Statutory Registers
Registers for members, directors, shares, charges, etc.
d. Board Meeting & Auditor Appointment
First board meeting within 30 days and appointment of statutory auditor.
e. Accounting & Compliance Setup
Set up bookkeeping, GST filings, TDS, and ROC annual compliances.
Checklist for Private Limited Company Registration
- Finalize company name
- Obtain DSC
- Apply DIN
- File SPICe+ Part A
- Prepare incorporation documents
- Complete SPICe+ Part B
- File MoA, AoA, AGILE-PRO
- Pay fees & upload forms
- Obtain Certificate of Incorporation
- File opening compliances (INC-20A, auditor appointment)
Conclusion
Incorporating a Private Limited Company is one of the most structured and secure ways to build a professional business in India. By following the step-by-step process—DSC, name reservation, SPICe+ filing, statutory registrations, and post-incorporation compliances—business owners can ensure smooth compliance from day one.
Saving Mantra provides complete incorporation services, automated workflows, document templates, and compliance dashboards that help entrepreneurs launch and grow with confidence.
The information provided in this blog is for general informational and educational purposes only and should not be construed as legal, tax, or professional advice. While every effort has been made to ensure accuracy and compliance with the applicable provisions of the Companies Act, 2013 and related rules, laws and regulations may change over time and interpretations may vary based on specific facts and circumstances.
All services are subject to applicable laws, rules, and government approvals prevailing at the time of execution.