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Step-by-Step Process for Surrender of DIN

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Financial Analyst

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Step-by-Step Process for Surrender of DIN

Step 1: Check DIN Status on MCA Portal

Before proceeding, verify whether the DIN is:

  • Active
  • Not used in filings
  • Duplicate

This helps determine eligibility for surrender.

Step 2: Prepare Affidavit and Declaration

A formal affidavit must be prepared containing:

  • Full details of the DIN
  • Reason for surrender
  • Confirmation that the DIN is unused (if relevant)
  • Details of duplicate DINs, if any

This affidavit must follow MCA’s prescribed format.

Step 3: Gather All Supporting Documents

Collect KYC documents, identity proofs, board resolutions (if applicable), and death certificate (in case of surrender due to death of the DIN holder).

Ensure all information is consistent and error-free.

Step 4: Fill Form DIR-5 on MCA Portal

Log in to the MCA portal and complete Form DIR-5, which includes:

  • DIN details
  • Applicant’s personal information
  • Declaration of surrender
  • Reason for cancellation
  • Attachment of all required documents

Step 5: Attach Affidavit and Other Documents

Upload all required files, ensuring clarity and accuracy. Any mismatch may cause rejection.

Step 6: Apply DSC and Get Professional Certification

DIR-5 must be digitally signed by:

  • The applicant, and
  • A Practicing CA/CS/CMA who certifies correctness of information and documents

Without professional certification, the form cannot be submitted.

Step 7: Pay Filing Fees on MCA Portal

Complete the payment online and download the acknowledgement and challan.

Step 8: MCA Examination & Approval

MCA reviews the application to verify:

  • Non-usage of DIN
  • Document accuracy
  • Validity of reasons for surrender

If everything is in order, the DIN is deactivated and marked as surrendered.

Step 9: Verify Surrender Status

After approval, check the MCA portal (DIN search option).
The status should show:

  • “Surrendered”
  • “Cancelled”, or
  • “Deactivated”

Time Required for DIN Surrender

  • Standard processing time: 7–15 working days
  • Delays can occur if documents or affidavits are incomplete or incorrect.

Common Reasons for Rejection

  • DIN has been used in any filing (DIR-3 KYC, appointment forms, etc.)
  • Name or identity mismatch across documents
  • Incorrect affidavit wording
  • Missing documents or proof
  • Wrong reason selected in DIR-5
  • DSC errors or expired DSC

How SavingMantra Helps

SavingMantra provides end-to-end assistance for smooth and accurate DIN surrender:

  • Drafting affidavits and declarations
  • Preparing and validating all documents
  • Filing Form DIR-5 with DSC
  • Professional (CA/CS/CMA) certification
  • Coordinating with MCA until approval
  • Avoiding rejections due to technical or compliance errors

With our expert team, your DIN surrender process becomes quick, accurate, and stress-free.

FAQs

1. Can a DIN be surrendered if it was used earlier?

No. A DIN that has been used even once in MCA filings cannot be surrendered.

2. Can duplicate DINs be surrendered?

Yes. MCA requires surrender of all duplicate DINs, keeping only one valid DIN active.

3. Is DIR-5 mandatory for DIN surrender?

Yes, it is the official form prescribed by MCA for surrendering a DIN.

4. Do I need professional certification for DIR-5?

Yes. A practicing CA, CS, or CMA must certify the form.

5. After surrender, is DIR-3 KYC required?

No. Once DIN is surrendered or deactivated, KYC filing is not required.

The information provided in this blog is for general informational and educational purposes only and should not be construed as legal, tax, or professional advice.While every effort has been made to ensure accuracy and compliance with the applicable provisions of the Companies Act, 2013 and related rules, laws and regulations may change over time and interpretations may vary based on specific facts and circumstances.

All services are subject to applicable laws, rules, and government approvals prevailing at the time of execution.

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